SPECIAL BUDGET HEARING AND MEETING

COLON VILLAGE COUNCIL
Colon Village Hall
BUDGET HEARING – March 28, 2018

Hearing Call to Order at 6:00 PM – Pledge of Allegiance was said

Present: Carl Thornton, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Marilyn McManus, Edith Doenges.  Absent: Linda Norton (excused)

Also Present: Chief Brinkert, Jim Weinberg, Tom Tenney, Mike Voss, Kelly Pucci, Kurt Kuhlmann.

  • Doenges opened the hearing and turned it over to T. Tenney for discussion.
    • The Village Manager’s Salary needs to reflect a change to $24.04 per hour.
  1. Craun made a motion to close the hearing. RA Kuhlmann seconded the motion. Hearing adjourned at 6:20 PM.

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

COLON VILLAGE COUNCIL
Colon Village Hall
BUDGET APPROVAL MEETING – March 28, 2018

Meeting Call to Order at 6:20 PM – Pledge of Allegiance was recited at the Hearing.

Present: Carl Thornton, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Marilyn McManus, Edith Doenges.  Absent: Linda Norton (excused)

Also Present: Chief Brinkert, Jim Weinberg, Tom Tenney, Mike Voss, Kelly Pucci, Kurt Kuhlmann.

  • RA Kuhlmann made a motion to approve millage of 13.72352. Craun seconded the motion.   A roll call vote was taken.  Yeas: C. Thornton, D. Delp, RA Kuhlmann, S. Craun, M. McManus, E. Doenges.  Nays: none
  • RA Kuhlmann made a motion to adopt the resolution and General Appropriation Act as presented.   Craun seconded the motion A roll call vote was taken.  Yeas: C. Thornton, D. Delp, RA Kuhlmann, S. Craun, M. McManus, E. Doenges.  Nays: none

RA Kuhlmann made a motion to adjourn.  S. Craun seconded the motion.  Meeting adjourned at 6:24 PM

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

SPECIAL MEETING MINUTES

COLON VILLAGE COUNCIL

Colon Village Hall

SPECIAL MEETING – MARCH 20, 2018

Meeting Call to Order at 7:05 PM – Pledge of Allegiance was recited at the workshop.

Present:  Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Linda Norton, Sharon Craun

Also Present:  Chief Brinkert, Jim Weinberg, Carl Thornton, Marilyn McManus, Eddie LeBoeuf, and Kurt Kuhlmann

  1. Eddie LeBoeuf, Marilyn McManus, Carl Thornton introduced themselves and spoke to the council. Letter from Tom Whitford was read.
  2. RA Kuhlmann thanked the four applicants for being willing to serve on the council.
  3. RA Kuhlmann made a motion to appoint Marilyn McManus and Carl Thornton to trustee for the Village of Colon, to fill vacancies until the November election.
  4. Norton made a motion to appoint E. Doenges, President of the Village of Colon and authorized signer for all bank accounts, etc., to replace Diane Downs who resigned effective March 13, 2018; to appoint S. Craun as an additional authorized signer for all bank accounts, etc., to replace Nancy Percival who resigned effective March 13, 2018; and to appoint RA Kuhlmann as President Pro-Tempore to replace Nancy Percival who resigned effective March 13, 2018. S. Craun seconded the motion. A roll call vote was taken.  Yeah:  D. Delp, RA Kuhlmann, S. Craun, L. Norton, and E. Doenges.  Nay:  none.  Motion carried.
  5. RA Kuhlmann made a motion to adjourn the meeting. Craun seconded the motion.  The meeting was adjourned at 7:15 PM.

Respectfully submitted,                              April 10, 1018

 

Kurt P. Kuhlmann

Clerk/Treasurer

BUDGET WORKSHOP AND MARCH MEETING

COLON VILLAGE COUNCIL
Colon Village Hall
WORK BUDGET MEETING – March 13, 2018
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchell, Sandy Jackson, Carl Thornton.
Police Budget – Chief Brinkert presented his budget to the council. (see attached) He fielded questions and provided answers.
DPW Budget – J. Weinberg presented his budget to the council. He had several major expense item in the budget: Chip & seal – Northwest quarter ($32,000 Major Street and $37,450 Local Street), Furnace Well #2 ($1,800), Root Cutter for sewer jet ($6,000), Doors for Well houses ($1,200), Generator Well 5 ($1,100), Fire hydrant replacement ($3,500), Well #6 pump and impeller maintenance ($20,000), Safety tripod ( $3,800), tree removal ($4,000).
M. Mitchell presented additional budget items. The council had many questions that Mitchell was unable to answer.
Wages – employee wages were presented to the council at 2% or 3% increase.
RA Kuhlmann made a motion to adjourn the budget workshop. S. Craun seconded the motion. Motion carried. Workshop ended at 6:57 PM.
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – March 13, 2018
Meeting Call to Order at 7:01 PM – Pledge of Allegiance was recited at the Budget Workshop.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun. Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Carl Thornton, Pam Gilbert, Ron Cerny, Dan Earl, and Kurt Kuhlmann. A number of others were in attendance.
Approve Agenda – N. Percival made a motion to approve the agenda as presented. RA Kuhlmann seconded the motion. Motion carried.
Public Comments
• Ron Cerny property at 1075 M-86 was red tagged. M. Mitchell was asked to find help with this issue and Mitchell did not follow through. Mitchell has not had a planning commission meeting in over a year. Why?
• Commissioner Kathy Pangel – running again. There will be recycling at fair grounds 28th April, a food pantry is being established at Glenn Oaks on March 20th, spoke on Act 115.
• Dan Earl- why as this meeting not at the fire barn.
• Heather Web-McDoogle – because of the red tag at 1075 M-86, Web-McDoogle has lost business.
Consent Agenda – S. Craun questioned bills not approved by department heads. Approval of the bills pending N. Percival made a motion to accept the agenda with additions: bills in the amount of $189,773.67 with the stipulation of GL’s assigned and department heads approve the bills, the minutes from the February 13, 2018 meeting. L. Norton seconded the motion. The motion carried.
Communications/Petitions/Miscellaneous – Tom Tenney will no longer represent the council on the Lake Board.
Monthly Reports
1. Department of Public Works – report as presented. Thanks to the Police Department, Fire Department and DPW for help with the flooding issues
2. Police – report as presented.
a. S. Craun made a motion to move Equip Fund balance to the Equipment Savings Fund in the amount of $500 and New Car Fund balance of $8,500 to the New Car Savings Fund. RA Kuhlmann seconded the motion. The motion carried.
3. Village Manager – all items will be addressed in new business

Unfinished Business
a. Exploration of New Village Hall location within Village Parking Lot – A new village office building was presented. It would cost $105,000 base price. That only included the building, no other work included.
b. Selling back property to Decker’s – they have no desire to purchase back the land.
c. Update on Capital Improvement Plan (CIP) & Zoning Ordinance Amendment as per the Goals List for FY 2017-2018 –
d. Wage Adjustment for FY – 2018-2019 – for everyone across the board. RA Kuhlmann made a motion to increase wages for everyone across the board by 3%. D. Delp seconded the motion. The motion carried. The salary of the police department will be discussed.
e. Credit Card Use Policy – some suggestions were made to the policy: 1st offence 3 day suspension without pay, 2nd offense termination. No action taken.
f. S. Craun made a motion to except the resignation of president D. Downs following this meeting. RA Kuhlmann seconded the resignation. Motion carried.
New Business
a. Village Manager Contract – S. Craun made a motion not to extend the contract of Village Manager and M. Mitchell will turn in cell phone, keys and all passwords at the end of the meeting. M. Mitchell will be paid through Wednesday, March 14th. E. Doenges seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton. Nays: N. Percival, D. Downs. Motion carried.
b. Office Staff – discussion about temporary office personal. Several agencies were contacted and felt that $12 per hour is too low. Several council members have volunteered to fill in for office personal. There is a conflict of interest if a council member receives compensation for office personal position.
c. Council person resignation, Village President Appointment, Council person appointment –
i. S. Craun made a motion to appoint Tom Tenney as Village President until November election and to be appointed interim Village Manager at a rate of $20 per hour with no benefits, pending review by Atty. Deb Davis. D. Delp seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
ii. RA Kuhlmann made a motion to accept Nancy Percival’s resignation with regrets. S. Craun seconded the motion. Motion carried unanimously.
d. Request for Dumpsters for areas affected by flooding – Waste Management would charge $545 to place a dumpster for flooded area. Others have offered dumpster to assist flood victims.
e. Hartleb Agency Removal of Village Hall from blanket coverage. Recommendations: N. Burr Oak Road Lift Station be locked. Recommendations for improvement 2nd request has been made.
f. Zoning administrator.
i. The master plan is not valid because announcement was not put in the Sturgis Journal.
ii. The Zoning Map needs to be redrawn.
iii. Doug Kuhlman explained the issue at 1075 M-86.
g. Budget Amendments – N. Percival made a motion to accept the 2nd Budget Amendment. RA Kuhlmann seconded the motion. The motion carried. 2nd budget amendment passed
h. Set millage rate – waiting on more information
i. Set Brush Pick Up dates – the Village will pick up curb-side brush April 9-13.
j. Chamber of Commerce – RA Kuhlmann made a motion to renew Village Chamber of Commerce dues at $25. D. Delp seconded the motion. Motion carried.
k. SAW Draw by Fleis & Vandrbrink – N. Percival made a motion to pay the draw down in the amount of $80,667.73. S. Craun seconded the motion. Motion carried.
Public Comments
Pam Gilbert would like to thank DPW and Police for the help with pothole.
Carl Thornton – over 80 people attended the meet and greet.
Council Comments –
• A Budget Workshop will be 3/20 at 6 PM, a Special Meeting to appoint council members at 7 PM. A Budget Hearing will be 3/28 at 6 pm, and a Special Meeting to approve the budget for 2018-2019 will follow the hearing.
• Atty. Deb Davis informed the council that Tom Tenney cannot serve as Interim Village Manager and Village President and receive pay for both.
• RA Kuhlmann made a motion to appoint Tom Tenney Acting Village Manager at a rate of $20 per hour with no benefits starting at 9 AM, April 14th. S. Craun seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
RA Kuhlmann made a motion to adjourn the meeting. S. Craun seconded the motion. Motion carried. Meeting adjourned at 9:15 PM
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

POSTING FOR VILLAGE OF COLON

POSITION
Full Time – Office Manager

EMPLOYER
Village of Colon – St. Joseph County, Michigan

POPULATION – 1,166

COMPENSATION
Hourly rate, negotiable and based on education and experience, includes benefits.

EDUCATION & EXPERIENCE
Minimum of an associates degree. Three to five years of accounting experience.

TO APPLY – Resume, cover letter, and a minimum of three professional reference.
Send to: Village President, PO Box 50, Colon, MI 49040
You may also hand-deliver your sealed package to the Village of Colon office between the hours of 9:00 AM to 12:00 PM or 1:00 PM to 5:00 PM.
110 North Blackstone Ave., Colon, Michigan 49040

QUALIFICATIONS
1. Must have excellent computer skills; to include Microsoft Office.
2. Knowledge preferred in BS&A Accounting Software.
3. Knowledge and experience in governmental accounting.
4, Knowledge of/or willing to learn various governmental reporting procedures.
5. Knowledge and experience in accounts payable, account receivable, and payroll
6. Knowledge and experience of journal entries.
7. Knowledge and experience of yearly budgeting & financial records.
8. Knowledge and experience of yearly auditing process.
9. Knowledge and experience of/or willing to learn utility billing.
10.  Must be familiar with property taxes or willing to learn.
11. Good supervisory skills
12. Good public relationship skills
13. Must be versatile with the ability to multitask, be self motivated, and ability to research issues pertaining to governmental regulations.

DEADLINE FOR APPLICATIONS:
April 21, 2018 – 5:00 PM

POSTING FOR VILLAGE OF COLON

POSITION
Full Time – Billing Clerk

EMPLOYER
Village of Colon – St. Joseph County, Michigan

POPULATION – 1,166

COMPENSATION
Hourly rate, negotiable and based on education and experience, includes benefits.

EDUCATION & EXPERIENCE
Minimum of an associates degree. Three to five years of accounting experience.

TO APPLY – Resume, cover letter, and a minimum of three professional reference.
Send to: Village President, PO Box 50, Colon, MI 49040
You may also hand-deliver your sealed package to the Village of Colon office between the hours of 9:00 AM to 12:00 PM or 1:00 PM to 5:00 PM.
110 North Blackstone Ave., Colon, Michigan 49040

QUALIFICATIONS
1. Must have excellent computer skills; to include Microsoft Office.
2. Knowledge preferred in BS&A Accounting Software.
3. Knowledge of/or willing to learn in governmental accounting.
4. Water/Sewer: Processing billing, late payment, shut off notices, new customer start ups, receiving payments, banking, mailing of monthly billing & customer questions.
5. Work with DPW supervisor by preparing thumb drive for meter reading.
6. Annual water/sewer rate increases.
7. Working with DPW supervisor reports to DEQ & State of Michigan
8. Colon Community Park rentals.
9. Inventory and purchasing of office, park and police supplies/staples.
10. Filing retention schedule.
11. Answering phone and customer service.

DEADLINE FOR APPLICATIONS:
April 21, 2018 – 5:00 PM