Monthly Archives: October 2017

COLON VILLAGE COUNCIL
Colon Village Hall
SPECIAL MEETING – September 27, 2017

Meeting Call to Order at 6:00 PM – Pledge of Allegiance was said

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Sharon Craun, Linda Norton, Diane Downs.

Also Present: Kelly Pucci, Michael Mitchel and Kurt Kuhlmann.

Consent Agenda – N. Percival made a motion to approve the consent agenda.  D. Delp seconded the motion.  Motion carried.

Public Comments – None

New Business

  1. Civility Statement – N. Percival made a motion to adopt the Civility Statement. No second was given.  The motion failed due to lack of support.
  2. The Act 51 resolution. Craun made a motion to appoint E. Doenges as Street Administrator according to the Act 51 requirement.  RA Kuhlman seconded the motion.  A roll call vote was taken.  Yeah:  L. Norton, S. Craun, N. Percival, RA Kuhlmann, D. Delp, E. Doenges, D. Downs.  Nay: none.

Public Comments: Kelly Pucci comment on the Civility Statement.

  1. Craun made a motion to go into close session. D. Delp seconded the motion. Motion carried.  Special meeting closed at 6:24 PM.

RA Kuhlmann made a motion to open the special session.

  1. Delp made a motion to accept M. Mitchell’s evaluation as good. N. Percival seconded the motion. Motion carried.

RA Kuhlmann made a motion to close the special meeting.  S. Craun seconded.  Motion carried.   Meeting closed at 8:15 PM.

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – September 12, 2017

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Sharon Craun, Linda Norton, Diane Downs.

Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Mike Voss, Kelly Pucci, Gula Carter, Zach Delageranle, Jesse Nelson, and Kurt Kuhlmann.

Approve agenda:  N. Percival made a motion to accept the agenda with the change to remove item c. from New Business, Motion carried.

Public Comments – None

Consent Agenda – N. Percival made a motion to approve the minutes from the August 8 meeting.  A total amount for bills was not given.  S. Craun seconded the motion.  Motion carried.

Communications/Petitions/Miscellaneous – Council will send a thank you to P. Gilbert for book

Monthly Reports

  1. Department of Public Works –
    1. Delp made a motion to have G & J remove 6 trees at a cost of $4,400.00. RA Kuhlmann seconded the motion.  Motion carried.
    2. RA Kuhlmann made a motion to hire Jeff Guiter as a part-time, temporary seasonal worker to help with the leaf removal beginning at the end of October and to receive part-time wages with no benefits. Delp seconded the motion.  The motion carried.
  2. Police –
    1. RA Kuhlmann made a motion to have EVC, LCC of Kalamazoo, to install the video systems in the squad cars at a cost of $1000 for two squad cars. Craun seconded the motion.  Motion carried.
    2. RA Kuhlmann made a motion to purchase upgraded personal equipment for Sgt. Herr at a cost of $1300.00. As this is not a budgeted item, the cost of the equipment will come from the Drug forfeiture fund.  Craun seconded the motion.  Motion carried.
  3. Office Manager – No Report
  4. Village Manager
    1. Audit should be delivered this week. Presented at the October meeting.
    2. The 2010 irrigation contract with Sharp Farms was not presented do to some changes in the contract.

Unfinished Business

a.Sidewalk Repair Bid Specifications – the original bids had expired and Stump Company did not return our inquiries for an updated bid. Farrand Flat Iron went around with the Sidewalk Committee to update the scope of the work.  Delp made a motion to hire Farrand Flat Iron to do the work at a cost of $10,500.00. L. Norton seconded the motion.  Motion carried

b.Council Meeting Location – The Fire Board will be approached at the September meeting (9/13/17).

c.Fire Agreement – to be discussed at a later date.

d.Engagement Letter – on file

e. Goals for remainder of FY 2017-2018 & 2018-2019 – continuing

New Business

  1. 2000 Water Bond Refinancing – Jesse Nelson presented the Water Bond Refinance
    1. Percival made a motion to begin the general application process of refinancing the 2000 Water Bonds. S. Craun seconded the motion.  A Roll Call Vote was taken.  Yeah: L. Norton, S. Craun, N. Percival, RA Kuhlmann, D. Delp, E. Doenges, D. Downs.  Nay: None.
    2. Craun made a motion to hire H.J. Umbaugh & Associate as the Village bond advisor. N. Percival seconded the motion.  The motion carried.
  2. Online Banking Resolution – N. Percival made a motion to allow Interim Offica Manager, Ashley Staecker to enroll the Village in the online banking services for each financial institution that holds Village funds and designates the Interim Village Office Manger to act as Manager for these online accounts. Doenges seconded the motion.  A Roll Call Vote was taken.  Yeah: L. Norton, S. Craun, N. Percival, RA Kuhlmann, D. Delp, E. Doenges, D. Downs.  Nay: None.
  3. Irrigation Agreement – tabled
  4. Firearm Discharge/Hunting within Village Limits –
    1. RA Kuhlmann made a motion to deny the request from Z. Delageranle to use fire arms to hunt on his property. Craun seconded the motion.  The motion carried.  D. Delp nay.
    2. The ordinance to discharge fire arms in the Village limits will be researched to possibly include bow.
  5. Water/Sewer billing from Tenant to Owner – N. Percival made a motion to update the Water/Sewer billing ordinance to remove the required Renter’s Deposit of $180.00 and place the owners name on the bill. Craun seconded the motion.  The motion carried.
  6. Civility Statement – N. Percival made a motion to table the Civility Statement until further notice. Craun seconded the motion.   The motion carried.
  7. Domestic & Sexual Abuse Services Request – The Village denied the request for a contribution.
  8. Trick or Treat Date and time – October 31 – RA Kuhlmann made a motion to set the Trick or Treat Date and Time to be Tuesday, October 31, 2017 from 4 PM until 6 PM. Craun seconded the motion.  The motion carried.
  9. Homecoming Parade – October 13 – S. Craun made a motion to close State St. at 5 PM on Friday, October 13th for the Colon High school Homecoming Parade. RA Kuhlmann seconded the motion.  The motion carried.
  10. Japanese Knotweed identified in Village – D. Delp made a motion to send a letter of support to the DNR to request funds to fight Japanese Knotweed. Craun seconded the motion.  The motion carried with E. Doenges apposing.
  11. Special meeting has been set for September 27th at 6 PM to evaluate Village Manager M. Mitchel

Public Comments

  1. Photo of Knotweed
  2. Copy of Blight report – Marilyn McManus

Council Comment

  1. Personnel committee – working to do 6 month evaluation of Village Manager. Staecker cannot take the position of Village Office Manager.
  2. Park Board will work with the Lions Club to have a community Christmas party.

Adjournment – S. Craun made a motion to adjourn.  RA Kuhlmann seconded the motion.  Meeting adjourned at 8:32 PM.

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

COLON VILLAGE COUNCIL

Colon Village Hall

REGULAR MEETING – August 8, 2017

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Sharon Craun, Linda Norton, and Diane Downs

Also Present: Chief Brinkert, Jim Weinberg, Tammy Fredenburg, Michael Mitchell, Mike Voss, Dan Earl, Kelly Pucci, Ashley Staecker, Pam Gilbert, Kris Ackerman, Ned Haylett, and Kurt Kuhlmann

Approve Agenda: N. Percival made a motion to accept the agenda with the addition to New Business, item H. the resignation of Tammy Fredenburg. Motion carried.

Public Comments

  1. Five Star Pizza possibly installed a new sign without obtaining appropriate permits.

Consent Agenda: N. Percival made a motion to approve the minutes from July 11 and July 25 meetings and bills in the amount of $104,959.52. S. Craun seconded the motion. Motion carried.

Communications/Petitions/Miscellaneous: Ned Haylett from the Three Rivers and Sturgis Chambers of Commerce’s would like to encourage the Village Council to consider civility at meetings and incorporating civility statement into regular practice.

Monthly Reports

  1. Department of Public Works – report as presented
  2. Police – report as presented
    1. Craun made a motion to hire Officer Jody Hughes as a part time officer at $13 an hour with no benefits. RA Kuhlmann seconded the motion. Motion carried.
  3. Office Manager – report as presented with the exception of sending Ashley to receive training on the new BS&A Tax Program.
  4. Village Manager
    1. Economic Development round table discussed economic growth occurring from the existing businesses more than new businesses.
    2. Lamberson Dam issue
    3. Fleis & Vandenbrink advised the Village of MDEQ’s requirement for water system Asset Management Plan (AMP). A minimum of $3000 will be required to complete by January 1, 2018 deadline.
    4. Lamb Knit Building – The Village has received several inquiries about Lamb Knit building from an engineering firm who perform sit location services for Dollar General.
    5. Mitchell is working with a firm to refinance the 2000 water bonds. More information will be forth coming.

 

Unfinished Business

  1. SME Geotechnical Evaluation Service Results – the results of the borings determined that building on the Village Property on M-86 would not be feasible.
  2. Follow-up discussion with Attorney Davis
    1. President Downs moved to table the discussion until a written report can be presented to President Downs regarding the meeting between Attorney Davis, S. Craun and RA Kuhlmann on August 1st, 2017. Downs had requested to attend such a meeting but was not advised of the meeting. M. Mitchell was informed of the meeting by email but did not see the email until after the meeting. N. Percival seconded the motion. The motion did not pass.
    2. Craun made a motion to hire Attorney Davis as the Village Attorney to handle Municipal affairs. RA Kuhlmann seconded the motion. The motion carried with one nay vote, D. Downs and one abstention, N. Percival.

New Business

  1. Request by Douglas Kuhlmann regarding Livermore Property Address. N. Percival made a motion to assign lots 9 & 10 of the plat presented to the Council to have a street address of Dina Street and to have Mitchell file the papers necessary with St. Joseph County to have the street address of lot 11 be changed from Blackstone Street to Dina Street when the property is sold. D. Delp seconded the motion. Motion carried.
  2. Goals for remainder of FY 2017-2018 & FY 2018-2019 (from Goal Session)

Part 2 – Mitchell combined the existing Master Plan, Rec Plan, and the list from the Goal Session meeting of July 25th. N. Percival made a motion to adopt the proposed Goals for the Village of Colon as presented. S. Craun seconded the motion. Motion carried.

  1. Bid approval for Sidewalk Repair
    1. The Council questioned the big difference between the bids for the sidewalk repair – Stump Construction: $31, 580 and Farrand Flat Work: $4,985.
    2. RA Kuhlmann made a motion to have the Streets and Sidewalk Committee work on specs and to obtain bids by the next meeting. S. Craun seconded the motion. Motion carried.
  2. Construction Board of Appeals Appointment – N. Percival made a motion to appoint Butch Bender, Rich Wheat, Greg Persing, David Nelson, Fred Mazzoni and Doug Hopkins to the Construction Board of Appeals effective August 8, 2017. The Construction Board of Appeals meet only as needed upon application, a fee of $500 will be charged to the applicant and that each member be compensated $100 plus mileage at the current IRS rates for these meetings each appointee attends. S. Craun seconded the motion. Motion carried.
  3. Water Asset Management Plan Proposal by F&V Engineering – sent in today. RA Kuhlmann made a motion to authorize to proceed with the water system Asset Management Plan as presented in the amount of $3000. D. Delp seconded the motion. Motion carried.
  4. Colon Chamber of Commerce request for 4th of July 2018 Street Clsoures for Parade and Vendor locations – RA Kuhlmann made a motion to close Blackstone Street from Main Street at blinker light to North Street for the 2018 4th of July Celebration to include Bordner Park from July 3rd at 7 PM until 11 PM, July 4th. D. Delp seconded the motion. Motion carried.
  5. Council meeting location discussion – S. Craun will ask the Fire Board to allow for the Village Council to meet at the Fire Barn on the second Tuesday of each month.
  6. Fredenburg’s resignation as Office Manager – RA Kuhlmann made a motion to accept T. Fredenburg’s resignation with regrets and to name Ashley Staecker interim Office Manager at current Office Manager pay with no benefits. N. Percival seconded the motion. Motion carried.

Public Comments

  1. Dan Earl asked about the Village Property on M-86. Also, Earl commented regarding the article in the Sturgis Journal about Mitchell.
  2. Mitchell – Colon Magic Rocks were a huge success
  3. Norton – Abbott Magic Factory has been sold and the new owner is planning to keep the business in Colon.

Council Comments

  1. Percival would like the Civility Statement to be addressed at the next Council meeting.

Adjournment – S. Craun made a motion to adjourn. RA Kuhlmann seconded the motion. Meeting adjourned at 8:47 PM.

 

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer