All posts by Clerk

COLON VILLAGE COUNCIL – Regular Meeting – May 8, 2018

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – May 8, 2018

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Linda Norton, Marilyn McManus, Carl Thornton, Edith Doenges.

Also Present: Tyler F&V, Jim Brody, Tom Tenney, Mike Voss, Dan Earl, Rick Fisher, Kelly Pucci, Chief Brinkert, Jim Weinberg, Elizabeth Mason, BJ Mallon, Ken Jones Sr., Brandon Baker, Dave Kuhn, & Kurt Kuhlmann.

Approve Consent Agenda – RA Kuhlmann made a motion to approve the consent agenda, the minutes from the April 10, 2018 and April expenditures in the amount of $63,421.65.  M. McManus seconded the motion. The motion carried.

Public Comments –

  1. Ken Jones Sr. – St. Joseph County Edge – president of Edge. The Edge has replaced St. Joseph County EDC.  The board has been filled and is now managed totally by private businesses.  Jones invited the village of Colon to join the Edge with a two-year commitment.  Membership would be $982 a year.  The Edge is connected with South West Michigan First which is a consortium of several counties.
  2. Brandon Baker – Further discussion on Medical Marijuana dispensary
  3. Dave Kuhn – Docks at Veterans Memorial Park – Information for the docks was presented to the council. There are a number of people willing to fund the project.  Also, a number of questions were presented to Kuhn asked by the insurance company.  Questions should be answered in writing by next meeting.
  4. Rick Fisher – sidewalk & Building – questioning when the sidewalks will be replaced. Fisher asked about the Village Office building.

Monthly Reports

  1. Interim Village Manager Report – as presented.
  2. Department of Public Works – report as presented. Craun made a motion to hire a part-time Summer DPW worker at $12.80 per hour with no benefits, for 2 days a week, 6 hours a day, 12 hours a week.  Must pass a physical and drug test.  L. Norton seconded the motion.  Motion carried.
  3. Police – report as presented.    Craun made a motion to hire Ann Hosteler to clean the Police Department at a rate of $11.00 per hour for 2 hours per week, with no benefits.  RA Kuhlmann seconded the motion.  Motion carried.
  4. Fireboard Report – will meet May 9, 2018. Council requested minutes in the future.
  5. Lake Board Report – Lake Board met on Saturday, April 12, 2018 9 & 10 at township hall.
  6. Planning Commission – plan a meeting. Zoning issues.
  7. Colon Community Park Board – Eddie Doenges no meeting.
  8. DDA Committee Report – meeting on Thursday, May 10th. At 11:00.
  9. Farmers Market – sale is pending on Lamb Knit property – S. Craun made a motion to suspend the Farmers Market for the 2018 season. RA Kuhlmann seconded the motion.  Motion carried.
  10. Well Head Protection – under new business
  11. Zoning Ordinance Review – RA Kuhlmann nothing to report
  12. Blight Report – report was place in the packet. Chief Brinkert reported on the property at 432 Barry Street.  The owner was sited and court date has been set.
  13. Other committee Reports – none

 

 

Unfinished Business

  1. Village of Colon Credit Card Policy & Resolution – S. Craun made a motion to approve the policy and resolution for Village and to authorize credit cards to department heads. RA Kuhlmann seconded the motion.  Roll call vote was taken.  Yeas: RA Kuhlmann, D. Delp, S. Craun, L. Norton, C. Thornton, M. McManus, E. Doenges.  Nays: none.  Motion carried.  The head of DPW, the Chief of Police, the Office Manager, the Village Manager and Village Treasurer will be issued a credit card.
  2. Banking Proposal and Online Banking – M. McManus made a motion to table this item. Delp seconded.  Motion carried.
  3. Leasing proposal on Copy/Printer/Fax machine – Two proposals were presented to the Council. Thornton made a motion to accept the lease pricing proposal from Xerox for a five-year agreement at a cost of $176.01 per month, in addition each color impression will cost $0.0496, no charge for black and white impressions.   S. Craun second the motion.  The motion carried.
  4. Letter from Umbaugh Water Asset Management program – Information to the council for a new well field may be needed in the near future.

New Business

  1. Utility (water/sewer) Billing procedures – addition or Ordinance # 2017-12-9 & delinquent payments. Information of the existing policy.
  2. Introduction of New office personnel & council vote to approve. Norton made a motion to hire Billi Joe Farrnad as the Office Manager at a rate of $18.00 per hour with all benefit according to the employee handbook & Julie Dekker as Billing Clerk at a rate of $13.00 per hour with all benefits according to the employee handbook.   D. Delp seconded the motion.  The motion carried.
  3. Fleis & Fandenbrink – Identifying potential well sites & WHPP 2019 review. RA Kuhlmann made a motion to appoint Fleis & Vandenbrink to identify a new well site and to apply for a DEQ 50/50 Grant.  Application is to be made June 15th.  Grants will be awarded in August to begin work in October.  This grant is for a period of one year.  The total cost will be $12,000.00.  The village would be responsible for $6,000.00.  Delp seconded the motion.  Motion carried.
  4. DNR suggestions on geese & duck at Veterans Memorial Park D. Delp made a motion to allow the Village to trap and relocate the geese and ducks at Veterans Memorial Park. Craun seconded the motion.  The motion carried.
  5. Employee insurance rebate from B/C & B/S – S. Craun made a motion to research and distribute the employee insurance rebate from BCBS. RA Kuhlmann seconded the motion.  Motion carried.
  6. M-Dot Permit closure of M-86 for the 4th of July Parade – Pam Gilbert acquired the permit for the Village.

Public Comments – BJ Mallon spoken in favor of the Medical Marijuana dispensary

Council Comments –

  1. Thank You note from Ann Oldenberg for allowing her to apply for the open positions.
  2. Letter from Michigan Department of Treasury SAW Grant disbursement $80,667.73.

Adjournment – M. McManus made a motion to adjourn.  S. Craun seconded the motion.  Motion carried.  The meeting adjourned at 9:17 PM

 

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

COMMUNITY CALENDAR

All you can eat Fish Fry at the Colon American Legion Friday June 29th from 5:30 to 7:30 pm. We serve Ocean perch $9.50 for adults & Carryout and $4.00 fir children 5 thru 10. CARRYOUT START A 5:00

PUBLIC NOTICE – VILLAGE OF COLON

Village of Colon Planning Commission is accepting applications for two new members.  Please submit a resume or a letter of intent to the Village Hall by May 18th   New members will be named pending appointment by Village Council.  Eddie LeBoeuf – Village Planning Commission Chair

COMMUNITY CALENDAR

All you can eat Fish Fry at the Colon American Legion Friday, May 25th from 5:30 to 7:30 PM. We serve Ocean Perch $9.50 for adults & carry-outs and $4.00 for children 5 thru 10.

CARRY-OUTS START AT 5:00 PM

 

Related image

SPECIAL BUDGET HEARING AND MEETING

COLON VILLAGE COUNCIL
Colon Village Hall
BUDGET HEARING – March 28, 2018

Hearing Call to Order at 6:00 PM – Pledge of Allegiance was said

Present: Carl Thornton, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Marilyn McManus, Edith Doenges.  Absent: Linda Norton (excused)

Also Present: Chief Brinkert, Jim Weinberg, Tom Tenney, Mike Voss, Kelly Pucci, Kurt Kuhlmann.

  • Doenges opened the hearing and turned it over to T. Tenney for discussion.
    • The Village Manager’s Salary needs to reflect a change to $24.04 per hour.
  1. Craun made a motion to close the hearing. RA Kuhlmann seconded the motion. Hearing adjourned at 6:20 PM.

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

COLON VILLAGE COUNCIL
Colon Village Hall
BUDGET APPROVAL MEETING – March 28, 2018

Meeting Call to Order at 6:20 PM – Pledge of Allegiance was recited at the Hearing.

Present: Carl Thornton, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Marilyn McManus, Edith Doenges.  Absent: Linda Norton (excused)

Also Present: Chief Brinkert, Jim Weinberg, Tom Tenney, Mike Voss, Kelly Pucci, Kurt Kuhlmann.

  • RA Kuhlmann made a motion to approve millage of 13.72352. Craun seconded the motion.   A roll call vote was taken.  Yeas: C. Thornton, D. Delp, RA Kuhlmann, S. Craun, M. McManus, E. Doenges.  Nays: none
  • RA Kuhlmann made a motion to adopt the resolution and General Appropriation Act as presented.   Craun seconded the motion A roll call vote was taken.  Yeas: C. Thornton, D. Delp, RA Kuhlmann, S. Craun, M. McManus, E. Doenges.  Nays: none

RA Kuhlmann made a motion to adjourn.  S. Craun seconded the motion.  Meeting adjourned at 6:24 PM

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

SPECIAL MEETING MINUTES

COLON VILLAGE COUNCIL

Colon Village Hall

SPECIAL MEETING – MARCH 20, 2018

Meeting Call to Order at 7:05 PM – Pledge of Allegiance was recited at the workshop.

Present:  Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Linda Norton, Sharon Craun

Also Present:  Chief Brinkert, Jim Weinberg, Carl Thornton, Marilyn McManus, Eddie LeBoeuf, and Kurt Kuhlmann

  1. Eddie LeBoeuf, Marilyn McManus, Carl Thornton introduced themselves and spoke to the council. Letter from Tom Whitford was read.
  2. RA Kuhlmann thanked the four applicants for being willing to serve on the council.
  3. RA Kuhlmann made a motion to appoint Marilyn McManus and Carl Thornton to trustee for the Village of Colon, to fill vacancies until the November election.
  4. Norton made a motion to appoint E. Doenges, President of the Village of Colon and authorized signer for all bank accounts, etc., to replace Diane Downs who resigned effective March 13, 2018; to appoint S. Craun as an additional authorized signer for all bank accounts, etc., to replace Nancy Percival who resigned effective March 13, 2018; and to appoint RA Kuhlmann as President Pro-Tempore to replace Nancy Percival who resigned effective March 13, 2018. S. Craun seconded the motion. A roll call vote was taken.  Yeah:  D. Delp, RA Kuhlmann, S. Craun, L. Norton, and E. Doenges.  Nay:  none.  Motion carried.
  5. RA Kuhlmann made a motion to adjourn the meeting. Craun seconded the motion.  The meeting was adjourned at 7:15 PM.

Respectfully submitted,                              April 10, 1018

 

Kurt P. Kuhlmann

Clerk/Treasurer

BUDGET WORKSHOP AND MARCH MEETING

COLON VILLAGE COUNCIL
Colon Village Hall
WORK BUDGET MEETING – March 13, 2018
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchell, Sandy Jackson, Carl Thornton.
Police Budget – Chief Brinkert presented his budget to the council. (see attached) He fielded questions and provided answers.
DPW Budget – J. Weinberg presented his budget to the council. He had several major expense item in the budget: Chip & seal – Northwest quarter ($32,000 Major Street and $37,450 Local Street), Furnace Well #2 ($1,800), Root Cutter for sewer jet ($6,000), Doors for Well houses ($1,200), Generator Well 5 ($1,100), Fire hydrant replacement ($3,500), Well #6 pump and impeller maintenance ($20,000), Safety tripod ( $3,800), tree removal ($4,000).
M. Mitchell presented additional budget items. The council had many questions that Mitchell was unable to answer.
Wages – employee wages were presented to the council at 2% or 3% increase.
RA Kuhlmann made a motion to adjourn the budget workshop. S. Craun seconded the motion. Motion carried. Workshop ended at 6:57 PM.
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – March 13, 2018
Meeting Call to Order at 7:01 PM – Pledge of Allegiance was recited at the Budget Workshop.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun. Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Carl Thornton, Pam Gilbert, Ron Cerny, Dan Earl, and Kurt Kuhlmann. A number of others were in attendance.
Approve Agenda – N. Percival made a motion to approve the agenda as presented. RA Kuhlmann seconded the motion. Motion carried.
Public Comments
• Ron Cerny property at 1075 M-86 was red tagged. M. Mitchell was asked to find help with this issue and Mitchell did not follow through. Mitchell has not had a planning commission meeting in over a year. Why?
• Commissioner Kathy Pangel – running again. There will be recycling at fair grounds 28th April, a food pantry is being established at Glenn Oaks on March 20th, spoke on Act 115.
• Dan Earl- why as this meeting not at the fire barn.
• Heather Web-McDoogle – because of the red tag at 1075 M-86, Web-McDoogle has lost business.
Consent Agenda – S. Craun questioned bills not approved by department heads. Approval of the bills pending N. Percival made a motion to accept the agenda with additions: bills in the amount of $189,773.67 with the stipulation of GL’s assigned and department heads approve the bills, the minutes from the February 13, 2018 meeting. L. Norton seconded the motion. The motion carried.
Communications/Petitions/Miscellaneous – Tom Tenney will no longer represent the council on the Lake Board.
Monthly Reports
1. Department of Public Works – report as presented. Thanks to the Police Department, Fire Department and DPW for help with the flooding issues
2. Police – report as presented.
a. S. Craun made a motion to move Equip Fund balance to the Equipment Savings Fund in the amount of $500 and New Car Fund balance of $8,500 to the New Car Savings Fund. RA Kuhlmann seconded the motion. The motion carried.
3. Village Manager – all items will be addressed in new business

Unfinished Business
a. Exploration of New Village Hall location within Village Parking Lot – A new village office building was presented. It would cost $105,000 base price. That only included the building, no other work included.
b. Selling back property to Decker’s – they have no desire to purchase back the land.
c. Update on Capital Improvement Plan (CIP) & Zoning Ordinance Amendment as per the Goals List for FY 2017-2018 –
d. Wage Adjustment for FY – 2018-2019 – for everyone across the board. RA Kuhlmann made a motion to increase wages for everyone across the board by 3%. D. Delp seconded the motion. The motion carried. The salary of the police department will be discussed.
e. Credit Card Use Policy – some suggestions were made to the policy: 1st offence 3 day suspension without pay, 2nd offense termination. No action taken.
f. S. Craun made a motion to except the resignation of president D. Downs following this meeting. RA Kuhlmann seconded the resignation. Motion carried.
New Business
a. Village Manager Contract – S. Craun made a motion not to extend the contract of Village Manager and M. Mitchell will turn in cell phone, keys and all passwords at the end of the meeting. M. Mitchell will be paid through Wednesday, March 14th. E. Doenges seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton. Nays: N. Percival, D. Downs. Motion carried.
b. Office Staff – discussion about temporary office personal. Several agencies were contacted and felt that $12 per hour is too low. Several council members have volunteered to fill in for office personal. There is a conflict of interest if a council member receives compensation for office personal position.
c. Council person resignation, Village President Appointment, Council person appointment –
i. S. Craun made a motion to appoint Tom Tenney as Village President until November election and to be appointed interim Village Manager at a rate of $20 per hour with no benefits, pending review by Atty. Deb Davis. D. Delp seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
ii. RA Kuhlmann made a motion to accept Nancy Percival’s resignation with regrets. S. Craun seconded the motion. Motion carried unanimously.
d. Request for Dumpsters for areas affected by flooding – Waste Management would charge $545 to place a dumpster for flooded area. Others have offered dumpster to assist flood victims.
e. Hartleb Agency Removal of Village Hall from blanket coverage. Recommendations: N. Burr Oak Road Lift Station be locked. Recommendations for improvement 2nd request has been made.
f. Zoning administrator.
i. The master plan is not valid because announcement was not put in the Sturgis Journal.
ii. The Zoning Map needs to be redrawn.
iii. Doug Kuhlman explained the issue at 1075 M-86.
g. Budget Amendments – N. Percival made a motion to accept the 2nd Budget Amendment. RA Kuhlmann seconded the motion. The motion carried. 2nd budget amendment passed
h. Set millage rate – waiting on more information
i. Set Brush Pick Up dates – the Village will pick up curb-side brush April 9-13.
j. Chamber of Commerce – RA Kuhlmann made a motion to renew Village Chamber of Commerce dues at $25. D. Delp seconded the motion. Motion carried.
k. SAW Draw by Fleis & Vandrbrink – N. Percival made a motion to pay the draw down in the amount of $80,667.73. S. Craun seconded the motion. Motion carried.
Public Comments
Pam Gilbert would like to thank DPW and Police for the help with pothole.
Carl Thornton – over 80 people attended the meet and greet.
Council Comments –
• A Budget Workshop will be 3/20 at 6 PM, a Special Meeting to appoint council members at 7 PM. A Budget Hearing will be 3/28 at 6 pm, and a Special Meeting to approve the budget for 2018-2019 will follow the hearing.
• Atty. Deb Davis informed the council that Tom Tenney cannot serve as Interim Village Manager and Village President and receive pay for both.
• RA Kuhlmann made a motion to appoint Tom Tenney Acting Village Manager at a rate of $20 per hour with no benefits starting at 9 AM, April 14th. S. Craun seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
RA Kuhlmann made a motion to adjourn the meeting. S. Craun seconded the motion. Motion carried. Meeting adjourned at 9:15 PM
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

POSTING FOR VILLAGE OF COLON

POSITION
Full Time – Office Manager

EMPLOYER
Village of Colon – St. Joseph County, Michigan

POPULATION – 1,166

COMPENSATION
Hourly rate, negotiable and based on education and experience, includes benefits.

EDUCATION & EXPERIENCE
Minimum of an associates degree. Three to five years of accounting experience.

TO APPLY – Resume, cover letter, and a minimum of three professional reference.
Send to: Village President, PO Box 50, Colon, MI 49040
You may also hand-deliver your sealed package to the Village of Colon office between the hours of 9:00 AM to 12:00 PM or 1:00 PM to 5:00 PM.
110 North Blackstone Ave., Colon, Michigan 49040

QUALIFICATIONS
1. Must have excellent computer skills; to include Microsoft Office.
2. Knowledge preferred in BS&A Accounting Software.
3. Knowledge and experience in governmental accounting.
4, Knowledge of/or willing to learn various governmental reporting procedures.
5. Knowledge and experience in accounts payable, account receivable, and payroll
6. Knowledge and experience of journal entries.
7. Knowledge and experience of yearly budgeting & financial records.
8. Knowledge and experience of yearly auditing process.
9. Knowledge and experience of/or willing to learn utility billing.
10.  Must be familiar with property taxes or willing to learn.
11. Good supervisory skills
12. Good public relationship skills
13. Must be versatile with the ability to multitask, be self motivated, and ability to research issues pertaining to governmental regulations.

DEADLINE FOR APPLICATIONS:
April 21, 2018 – 5:00 PM