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PUBLIC HEARING

NOTICE OF PUBLIC HEARING

TUESDAY, NOVEMBER 13, 2018

6:30 P.M

COLON VILLAGE HALL

110 N. BLACKSTONE AVE.

The Village of Colon will conduct a Public Hearing on Amendments to Chapter 74, Waterways, Public Accesses, and Parks: and Revisions to Article II, Use of Public Property.  This Ordinance became effective on October 9, 2018, at the Colon Village Council Meeting.

NOTICE OF PUBLIC HEARING

IMPORTANT NOTICE

THE PLANNING COMMISSION MEETING AND PUBLIC HEARING SCHEDULED FOR TUESDAY, OCTOBER 23, 2018 AT 7:00 P.M TO BE HELD AT THE VILLAGE OFFICE,  IS BEING RELOCATED TO THE COLON FIRE/ RESCUE BUILDING, LOCATED AT: 1063  EAST M-86, COLON, MI

ALSO:  THE MEETING WILL START AT 7:15, TO ALLOW PEOPLE TO GET TO THE NEW LOCATION.

 THANK YOU FOR YOUR UNDERSTANDING

SEPTEMBER 11, 2018 MINUTES

COLON VILLAGE COUNCIL
Village Hall
REGULAR MEETING – SEPTEMBER 11, 2018
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said
Present: Sharon Craun, Dick Delp, Ruth Ann Kuhlmann, Marilyn McManus , Linda Norton, Carl Thornton, Edith Doenges.
Also Present: Tom Tenney, Chief Brinkert, Pam Gilbert, Eddie LeBoeuf, Billi Farrand, Julie Dekker, Doug Kuhlman, Kelli Pucci, Mike Smoker, Jim Weinberg, Pam Gilbert, Deb Bordner, Paul Hernandez, Emily Hernandez, Jeff Bingman, Nathan Clipfell, Aaron Miller, Jeff Risma, Arden Davison, Kurt Kuhlmann
Approve Consent Agenda – Approval of the bills $35,415.10. RA Kuhlmann made a motion to accept the agenda with additions, the minutes from the August 14, 2018 meeting with changes. S. Craun seconded the motion. The motion carried.
Public Comments –
a. Colon Chamber of Commerce – P. Gilbert
a. Recommend Michael Smoker for the Swans St. docks committee because he wants to be on the Park Boards committee.
b. Citizen of the year – September 29th at the Colon Fire & Rescue Building from 4-6 pm for an open house. A potluck dinner and awards begins at 6 pm. The honorees are the Colon Fire & Rescue and Colon Police.
c. Meet and Greet at Curly’s, October 6th with Forest River, Inc. celebrating their 50th anniversary.
d. The Chamber would like to close N. Blackstone for the 4th of July. Who will be responsible for the 4th of July road closer in 2019.
e. The Chamber wants to have a Christmas Tree Lighting at the library. The cost of the tree to be shared by the Chamber and the Village.
f. Community Park needs cleaning & weeding. The Chamber suggested organizing a Junior Garden Club through the High School.
b. Eddie LeBoeuf – moment of silence for 9/11
Monthly Reports
1. Interim Village Manager Report – as presented.
a. IVM Tenney recommended that a set wage scale be put into place for office personal. This would be consistent with the other Village departments who currently use a wage scale.
b. D. Delp made a motion to give a fifty-cent ($0.50) raise for the Office Manager and Water/Sewer Billing Clerk effective September 12, 2018. M. McManus seconded the motion. The motion carried with one “nay.”
c. PFOS – Bronson water treatment plant has dumped waste into Little Swan Creek which runs into Long Lake, and Big Swan Creek which runs into the channel. Testing has begun on water samples and fish, September 9, 2018. Additional testing will be done on September 24, 2018. No results have been given at this time.
2. Office Manager – as presented.
a. There was extensive damage to office equipment when the office was struck by lightning early last month. Due to this, the audit has been delayed. The requirements for Acts 51 has been extended.
b. J. Dekker sent out 23 delinquent water bill shut-off notices. All were paid.
3. Department of Public Works – report as presented.
a. The pump in Well 6 has been pulled and overhauled. Impellers were replaced. The maintenance/repair is costly, however it was budgeted.
b. DPW workers, N. Martin & M. Barrett need to attend a Water Distribution course for their water certification in November. However, all classes are full. RA Kuhlmann made a motioned to purchase books for water distribution to prepare the Martin & Barrett for the certification test. L. Norton seconded the motion. The motion carried.
4. Police – report as presented.
a. S. Craun made a motion to hire Officer Brooks part time at a rate of $15 per hour, with no benefits. RA Kuhlmann seconded the motion. The motion carried.
b. An email was received about the great job the police did during Magic Week.
c. RA Kuhlmann made a motion to lease a copier for the Police Department from Xerox through Office Solution as presented on the bid. D. Delp seconded the motion. The motion carried.
d. RA Kuhlmann suggested a “Thank You” be sent to Dr. Smolarz for the donation thank you to Dr. Smolarz.
5. Fireboard Report – as presented. No official business could be completed at late month’s meeting as only two board members were present. The will meet September 12, 2018.
6. Lake Board Report – as presented. Tom Tenney
a. The final meeting for 2018 was held September 8th
b. 22 fish cribs projects have been completed.
c. Dr. Judd completed his water testing and sampling of algae and zooplankton. Findings will be presented at the April 2019 meeting.
d. Tony Grove from PLM discussed algaecide
7. Planning Commission – report presented – Eddie Leboeuf –
a. Reviewed the Waterways Ordinance and as an advisory board saw nothing to stop the ordinance. Unofficially, they would pass the ordinance if presented to the Commission. “We can’t disapprove it just because we don’t like something.”
b. S. Craun was named secretary, Kyle Culp was named vice chair, and the other members remain the same.
c. Reviewed Golf Cart Ordinance, and working on the Master Plan.
8. Colon Community Park Board – Edie Doenges –
a. The Community Park has been weeded, sprayed, etc. T. Tenney will remove several bushes and trim other bushes.
b. There will be one more meeting on September 26, 2018
c. The park will close the bathrooms sometime in late October.
9. DDA Committee Report – Kelli Pucci –
a. DDA had a meeting September 9th.
b. The new directional sign should arrive in a week or two.
c. They are looking a planting commemorative tree next spring.
d. They will be looking at how to attract new businesses. There are a number of businesses for sale.
10. Well Head Protection – nothing to report at this time.
11. Zoning Ordinance Review – Doug Kuhlman –
a. Village attorney, D. Davis, needs to respond to the Zoning Ordinance Review by next month meeting.
b. Dave Mostrom of Mostrom & Assoc. Inc., informed D. Kuhlman that he has the critical points to make the map.
12. Blight Report – as presented –
a. The report needs to a little more detailed and laid out differently.
b. The property owner at 432 Barry St. has defaulted on the citation. There are several ways to proceed to evict. It would cost $6000-$8000 for the Village to clean up the property and place it on the taxes. If it goes to tax sale and is not purchased, it would go to a second tax sale 30 days later and could be purchased for as little as $100. The Village would lose its lien. The other option is to have the Village purchase the property in a quit claim deed (about $150), offer it to an adjoining property owner and give them the property with an agreement for them to clean up the property within 30 days.
c. RA Kuhlmann made a motion to purchase the property with quit claim deed at 432 Barry St. S. Craun seconded the motion. The motion carried.
13. Other committee Reports – none
Unfinished Business
a. Golf Cart – Rep. Aaron Miller discussed some of the challenges still need to be worked through on the state and local levels.
b. Waterway Ordinance – RA Kuhlmann made a motion to send the ordinance to public hearing. M. McManus seconded the notion. A roll call vote was taken. Yeas: S. Craun, D. Delp, RA Kuhlmann, M. McManus, L. Norton, E. Doenges. Nays: C. Thornton. The Public Hearing is set for October 2 at 6 PM. Place of the hearing to be determined.
c. Huntington Bank CD – K. Kuhlmann has been taken care of purchasing a $30,000.00 at Southern Michigan Bank for 36 months at 2.85% with to option to change the rate once within the 36 months.
d. Master Plan Zoning Map, & Zoning Ordinances – Tabled at last meeting – Doug Kuhlman
e. Village Manager and Posting – RA Kuhlmann made a motion to post a partial job description at the MML website at the approximate cost of $41.76. D. Delp seconded the motion. The motion carried.
New Business
a) Dollar General – D. Kuhlman – application for Dollar General to come to Colon. No variances needed or rezoning. Simply a site plan review. It will go to Public hearing before the planning commission. Kuhlman also would like to bring it before the Village Council for public hearing because of the age of the ordinances.
b) Civil Infraction Ordinance – Att. Davis suggested a Civil Infraction Ordinance before a blight ordinance be put into place. An ordinance was provided by Davis and presented to the Council. RA Kuhlmann made a motion to hold a public hearing to consider a Civil infraction Ordinance on October 2, immediately following the Waterways Ordinance public hearing. L Norton seconded the motion. The motion carried.
c) Blight Ordinance – RA Kuhlmann made a motion to table the Blight Ordinance until public hearing on the Civil Infraction Ordinance public hearing, October 2 and the October meeting. S Craun seconded the motion. The motion carried.
d) Employee Handbook – work continues
e) Employee Wage Scales –recommended by IVM Tenney to consider setting up employee wage scales for all departments.
f) Village Office Building – options were discussed. D. Kuhlman suggested we contact Randy Schelling to see what may be required to update the current building.
g) Voting duty and conflict of interest – A portion of the employee handbook Elected Officials, Appointed Officials, & Employees Conflict of Interest Policy was presented to the Council. RA Kuhlmann made a motion to approve this portion of the employee handbook. D. Delp seconded the motion. A roll call vote was taken. A roll call vote was taken. Yeas: S. Craun, D. Delp, RA Kuhlmann, M. McManus, L. Norton, C. Thornton, E. Doenges. Nays: None.
Public Comments –
a. Eddie Leboeuf – encouraged the Council to approve the pay scale.
b. Deb Bordner – the garden club is no longer able to take care of the Community Park completely. Also, encouraged the Council to approve the pay scale.
c. Kurt Kuhlmann – does not feel that our attorney should learn Municipal/Zoning law at our expense. Also, many people come to the Village office to learn about the Village. The appearance of the Village office says a lot about the Village.
d. Billi Farrand – Where can the Village office obtain information regarding housing rentals?
e. M. McManus – can some money from Act 51 be used in new street signs as part of the non-road portion of the funding.
Correspondence & Information – none
Adjournment – M. McManus made a motion to adjourn. S. Craun seconded the motion. Meeting adjourned at 9:45 PM.

Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

PUBLIC HEARINGS

NOTICE OF MEETING

VILLAGE OF COLON

WILL CONDUCT PUBLIC HEARINGS

ON

OCTOBER 02, 2018

AT

COLON FIRE & RESCUE BUILDING

1063 W. M-86

WATERWAYS – PUBLIC ACCESSES – PARKS

IMMEDIATELY FOLLLOWING WILL BE:

AN ORDIANANCE DESIGNATING CERTAIN VIOLATIONS AS MUNICIPAL CIVIL INFRACTIONS AND DEFINING THE SAME

Village Council Meeting Minutes – August 14, 2018

COLON VILLAGE COUNCIL
Village Hall
REGULAR MEETING – AUGUST 14, 2018

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Linda Norton, Marilyn McManus, Carl Thornton, Edith Doenges.

Also Present:  Tom Tenney, Mike Voss, Sgt. Herr, Julie Dekker, Eddie LeBoeuf, Billi Farrand, Mike Smoker, Wayne Held, Jim Weinberg, Kurt Kuhlmann,

Approve Consent Agenda – Approval of the bills $28,146.08.  M. McManus made a motion to accept the agenda with additions, the minutes from the July 10, 2018 meeting.  S. Craun seconded the motion.  The motion carried.

Public Comments – None

Monthly Reports

  1. Interim Village Manager Report – as presented.
  2. Office Manager – as presented.
    1. The audit will start this week or next week.
    2. Taxes were sent out on June 30th. A spread sheet of taxes paid to date was given to the council.
    3. Shut-off notices for water/sewer were sent out today.
  3. Department of Public Works – report as presented.
  4. Police – report as presented.  Council members voiced their concern regarding the need to hire an additional full time officer for the Police Department.
  5. Fireboard Report – Met August 8. No official business could be completed as only two board members were present.  Colon Fire Department took part in areas villages’ parade.
  6. Lake Board Report – T. Tenney presented a printed report. Long Lake is clear down to 7 ft.  Palmer Lake is clear down to 3 ft.  Madison Lake has had an algae bloom for number of years and flows into Little Swan Creek and into Palmer Lake.  The Lake Board is looking in to this as having an effect on the current algae bloom in Palmer Lake.  A map of the treatment area was presented.  Most of the treatment took place on the channel.
  7. Planning Commission – Eddie Leboeuf – report presented.  The Planning Commission approved Chapter 1 & 2 of the Master Plan.  A committee will be created to review bi-laws.
  8. Colon Community Park Board –
    1. The next Park Board will be Wednesday, August 22nd at 1:00 pm at the Village office.
    2. Mike Smoker reported that the American Legion would help financially support changes at Veterans Park.
    3. It was reported by T. Tenney that during the 2018-2017 fiscal year that there were several expenses that should have come out of Park Checking rather than the General Fund, but did not. To rectify this he had $10,540.00 transferred from Park Checking into the General Funds.
    4. The cost of flag poles for Veteran’s Park is being researched.
    5. Paula Livermore was appointed secretary.
    6. The Board is working on coordinating rules and regulation across all parks.
  9. DDA Committee Report – Teryl Kidwell report presented. Brochures are completed and being printed.
  10. Well Head Protection – nothing to report at this time.
  11. Zoning Ordinance Review – Doug Kuhlman – in process with draft of zoning ordinances changes.
    1. Administration Search Warrant executed at a residence on Barry Street. A placard was put on the door and front of the mobile home as being “Unsafe for Human Habitation.”
    2. Kuhlman has spoken to Attorney Davis in regards to her legal experience in zoning matters; the numerous proposed zoning changes; the amount of time needed; and her interest in taking on such a large undertaking. Attorney Davis felt that she would like to be a part of the process as it would be a good learning experience. D. Kuhlman suggest Bauckhan, Sparks, Thall, Seeber, and Kaufman P.C. Attorney at LA, who he has previously worked with, as they specialize in municipalities and have a vast amount of experience in zoning matters.  The council was concerned with the cost and about of hours needed to complete his task.  D. Kuhlman expressed that if the council started with one attorney and had to switch the cost might be more.  RA Kuhlmann made a motion to table this until more information about cost can be received.  D. Delp seconded the motion.  Motion carried.
  12. Blight Report – as presented – Comments from Council members regarding more information needed on blight report.   Tenney will contact M. Hayden in regard to this concern.
  13. Other committee Reports – none

Unfinished Business

  1. Motion for Omni Bank on Credit Cards. RA Kuhlmann made a motion that the Village of Colon open a checking and saving accounts with Omni Credit Union for the express benefit of credit cards. Owner of the credit card account will be Clerk/treasurer Kurt Kuhlmann.  Individuals holding credit cards will be Billi Jo Farrand – Office Manager, Mark Brinkert – Chief of Police, James Weinberg – Supervisor DPW, and Kuhlmann – Clerk Treasurer.   McManus seconded the motion.  Motion carried with a no vote from C. Thornton.
  2. Starting Police Officer wage increases –
    1. RA Kuhlmann made a motion to increase the starting wage for a police officer to $15.00 per hour, to include taxes and benefits. D. Delp seconded the motion.  A roll call vote was taken.  Yeas: S. Craun, D. Delp, M. McManus, L. Norton, RA Kuhlmann, C. Thornton, E. Doenges.  Nays: None.  Motion carried.
    2. RA Kuhlmann made a motion to hire Paul Hernandez as a part time police officer at the starting rate of $15 per hour with no benefits. A roll call vote was taken.  Yeas: S. Craun, D. Delp, M. McManus, L. Norton, RA Kuhlmann, C. Thornton, E. Doenges.  Nays: None.  Motion carried.
  3. Informational – Escrow Account for Water/Sewer Deposits has been completed
  4. Waterway Ordinance – final draft – C. Thornton felt that the council was limiting the number of potential docks at the Veterans Memorial Park in starting that final draft of the ordinance only allowed for two docks and that he sould like to have more there. He suggested that a committee be appointed to further look into the ordinance.  Craun made a motion to appoint a committee to further research the Waterway Ordinance.  C. Thornton seconded the motion.  The motion carried with one apposed.
  5. Huntington Bank CD – S. Craun had contacted someone at Southern Michigan Bank and Trust regarding the CD. They will be contacting K. Kuhlmann.
  6. Informational – online banking with Century Bank & Trust has been completed. Online banking with Sturgis Bank & Trust is being processed.
  7. Master Plan, Zoning Map, Zoning Ordinance – D. Kuhlman presented it earlier in the meeting.
  8. Job Description for the Village – L. Norton made a motion to proceed to hire a Village Manager at a salary of $60,000.00 depending on education and experience. Applications will be received until October 1.   Craun seconded the motion.   A roll call vote was taken.  Yeas: S. Craun, D. Delp, M. McManus, L. Norton, RA Kuhlmann, C. Thornton, E. Doenges.  Nays: None.  Motion carried.

New Business

  1. Pitney Bowes Postage Meter Proposal –
    1. McManus made a motion to remove Pitney Bowes Postage Meter Proposal. S. Craun seconded the motion.  Motion carried.
    2. Discussion was held on mailing of water/sewer bills as post cards. It was agreed that they could be sent as post cards at $0.35 as opposed to in an envelope at $0.50 per mailing.  Community information can be added to the bottom left section of the water/sewer bill.  If there is more information they will be mailed by envelope.  RA Kuhlmann made a motion to send the water bills out as a postcard to save money on postage.  There will be occasions that will require the bills to be sent first-class mail.   McManus seconded the motion.  Motion carried with D. Delp opposing.
  2. Employee Handbook – nothing to report
  3. RA Kuhlmann made a motion to move Billie Jo Farrand to status of full time employment as Village Office Manager at an hourly rate of $18.00 with full benefits. Thornton seconded the motion.  Motion carried.
  4. RA Kuhlmann made a motion to move Julie Dekker to status of full time employment as Billing Clerk/Water Sewer at an hourly rate of $14.00 with full benefits. Thornton seconded the motion.  Motion carried.
  5. RA Kuhlmann made a motion to officially change the name of Swan Creek Park to Veteran’s Memorial Park. Craun seconded the motion.  Motion carried.
  6. Golf Cart – T. Tenney reported on the progress of get a Golf Cart Ordinance together. Tenney reported on House Bill 4945, which would allow residents to drive golf carts across the bridge, on M-86, from Swan St. to either Goodell or Palmer Ave./Polk St.  This ordinance does not allow any golf carts on any other section of M-86 within the Village of Colon.  This process requires a resolution to MDOT requesting permission to write an ordinance for crossing the bridge; a Context Sensitive Solutions meeting with community members; and ordinance; a detail Ariel photograph of proposed golf card routes, and site visits from MDOT.  The Village presently has a resolution allowing golf carts on streets in the Village of Colon other than M-86, and, golf Cards may cross M-86 from street to street, however, may not drive across M-86 on the bridge.
  7. Employee direct deposit – Ordinary payroll will be moved to Thursday’s. Any employee or council member can have their payroll deposited directly into the financial intuition of their choice.

Public Comments –   Eddie LeBoeuf – the sign at Long Lake needs to be replaced.

Correspondence & Information –

  1. Edge – requesting money to support the Edge. The Village will not give any money.
  2. MML – road funding
  3. DEQ Letter – PFAS information
  4. Letter from Joseph A. Pucci was read regarding his opposition ot docks at Veteran’s Memorial Park.
  5. 2018 ballot was presented

Adjournment – L. Norton made a motion to adjourn.  RA Kuhlmann seconded the motion.  Meeting adjourned at 9:52 PM.

 

Respectfully Submitted,

 

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

Colon Free Store

The Colon Free Store will be open on Tuesdays starting September 11th.

Hours of operation will be 8:30 – 11:00 a.m

Accepting donations of gently used clothing, from newborn to adult sizes, and household items. Anything with a cord MUST be in working order.

Thank you for your support