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VILLAGE MANAGER JOB DESCRIPTION

VILLAGE MANAGER

Job Description

Supervised by: Village Council
Supervises: Police Chief, Department of Public Works Supervisor, and Village Office personnel.
FLSA Status: Exempt (Salary)

General Summary:
The Village Manager plans, develops, and implements a diverse range of Village services to meet policy directives and community needs. Oversees the organization and direction of all Village departments and coordinates with the Village Personnel Committee on all employee matters.

Essential Duties and Job Responsibilities:
The Village Manager may be called upon to do any or all of the following essential tasks. The following examples do not include all the duties that the Village Manager may be expected to perform. To perform this job successfully, the Village Manager must be able to perform each responsibility in a satisfactory manner.

1. Maintains clear and open communication with the Village President and Village Council at all times and provides council with timely and relevant information and documentation when requested.

2. Works with all standing committee to assist them in their responsibilities within their respective directive.

3. In coordination with all supervisors, the Village Manager is responsible for the general operation of all Village departments.

4. Recommends policies and programs to the Village Council. Provides information to the Council to aid in its deliberations. Implements policies set forth by the Council.

5. Develops long-range plans and management strategies to realize goals in accordance with Council directives, community needs, demographic trends, and Village vision. Assesses operational costs, analyzes administrative and capital needs and makes recommendations to the village Council regarding changes, upgrades, or downsizing.

6. Prepares grant proposals and consults with granting agencies in securing and administering grants. Completes requisite reporting and paper work accurately and in a timely fashion.

7. When necessary represents the Village at local, regional and state meetings as approved by the Village Council. Through open communication and in coordination with the Village Council the Village Manager may negotiate contracts and agreements on behalf of the Village.

8. Responds to inquiries, resolves citizen complaints and recommends remedial action related to Village policies and services. Meets with citizens and community groups to address concerns and participates in civic activities as appropriate.

9. In coordination with supervisors, develops a positive work environment for all employees. Assist supervisors in employee hiring, training, recognition, and work related issues, and disciplinary matters. Coordinates all hiring with supervisors and makes recommendations to the personnel committee on hiring. Reports all disciplinary issues to the personnel committee with appropriate corrections, remediation or recommendations for further action.

10. Serves as the Village’s legislative coordinator. Stays current of proposed changes in legislation that may impact the Village. Communicates Village needs to State and Federal officials.

11. Maintains open communication with the Village Attorney and assist the Village Attorney with any potential or current legal issues. The Village Manager insures that the Village is compliant with all statutes and regulations.

12. Working with supervisors, the Village Manager is responsible for the development of a Risk Management program and insures that it is implemented and observed on an ongoing basis.

13. In coordination with the finance committee and supervisors develops a five-year capital improvement program and monitors capital needs and determines appropriate financing mechanisms for larger purchases and projects.

14. In coordination with the finance committee and supervisors develops all budget requests, financial plans and forecasts, and timely preparation of the annual budget. Administers fiscal policy, ensures the proper administration of the budget, and keeps the Village Council fully apprised of the Village’s present financial condition and future needs.

15. The Village Manager shall research, draft, and present all final documents such as resolutions, ordinances, and contracts to the Village Council in an accurate and timely manner.

16. The Village Manager shall complete all pertinent Federal, State, and County reports in an accurate and timely manner. When necessary shall assist supervisors with the same.

17. In coordination with the Village President creates the agenda for and attends all Village Council meetings. Performs research, recommends policies and programs, enforces ordinances, and implements policy as set forth by the Council. Attends meeting of various boards, authorities, associations, and commissions as necessary or required and/or as requested by the Village council.

18. Represents the views and beliefs of the Village Council to various individuals, entities, agencies, and other governmental units. Responsibly responds to inquiries from the public, the media, and others. Communicates the Village Council’s views and beliefs position on issues.

19. Coordinates Village operations and activities with other governmental units. With acknowledgement of the Village Council, and in conjunction with the Village Attorney participate in the negotiations and administration of cooperative agreements, mutual aid compacts, or other contracts on behalf of the Village.

20. Administers the terms and conditions of all contracts to which the Village is a party. Supervises and coordinates all special projects with respective employees and/or specific council committee.

21. Assist, coordinate with, and maintain open communication with all and/or specific departments and agencies in regards to emergencies.

22. Develops in coordination with the DDA and appropriate council committee a communication and marketing plan for both external and internal audiences. Assist office employees with the maintenance of the Village web site as to promote transparency and aid in disseminating relevant information to citizens.

23. Maintains open communication with all other entities of the Village: zoning administrator, building inspector, electrical inspector, mechanical/plumbing inspector, and engineering firm.

24. Maintains open communication and develops a positive working environment with the Colon Township Supervisor.

Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

• A Bachelor’s Degree in public administration, business administration, finance, or related field and responsible municipal management experience or equivalent experience/education combination.
• A basic understanding or ability to research and comprehend the General Village Laws Act, resolutions, ordinances and regulations pertaining to municipal operations management, budgeting and financial administration, and public information.
• Knowledge of the professional principles, practices and procedures of public administration.
• A valid State of Michigan Vehicle Operator’s License.
• A basic understanding or ability to research and comprehend municipal financial and personnel management, contract negotiation and economic development.
• A basic understanding or ability to research and comprehend public relations practices and marketing.
• Skill in compiling and evaluating data and formulating policy and service recommendations.
• Skill in responding to public inquiries and internal requests with a high degree of diplomacy and professionalism.
• The ability to coordinate and work with diverse programs, services and personnel.
• Ability to establish effective working relationships, use good judgement, initiative and resourcefulness when dealing with citizens, elected officials, employees, other governmental agencies and municipal professionals.
• Ability to maintain records and prepare comprehensive reports.
• Ability to effectively communicate and present ideas and concepts orally and in writing.
• Ability to work effectively under stress and changes in work priorities.
• Ability to attend meetings at times outside of normal business hours, travel to other locations and respond to emergencies on a 24-hour basis.
• Ability to effectively lead and motivate employees and objectively supervise and evaluate the work of others.

VILLAGE MANAGER JOB POSTING

Position: Village Manager
Employer: Village of Colon
St. Joseph County, Michigan

Population: 1,166

Compensation: Starting at $60,000.00 and is negotiable and based on education and experience, includes benefits.

To Apply: Resume, cover letter, salary requirements, and at a minimum three professional references.

Send to: Colon Village President
P.O. Box 50
Colon, MI 49040
You may also hand-deliver your sealed package to the Village of Colon office between the hours of 9:00 a.m. to 5:00 p.m.
110 North Blackstone Ave.
Colon, Michigan 49040

Description
The Village of Colon, the Magic Capital of the World, is searching for a village manager. The present management structure includes a seven-person council, including the village president, and clerk/treasurer. All financial business is run through the village office manager, which includes a fulltime office manager and full time billing clerk. The village also has its own police department with a chief of police and one sergeant. The DPW has a supervisor and two employees. The Colon Community Fire and Rescue is a joint department, which is overseen by both the Village of Colon and Colon Township.

The Village of Colon is approximately 1.73 square miles and is located on M-86 in northeast Saint Joseph County, approximately 17 miles west of Coldwater, 15 miles north of Sturgis (18 miles from the Indiana toll road), 19 miles east of Three Rivers, 36 miles southeast of Kalamazoo, and 30 miles south of Battle Creek. It is situated on portions of both Palmer Lake and Sturgeon Lake, with close proximity to Long Lake south of the village. The location of the village puts it within easy traveling distance to and from larger municipalities and in close proximity to I-94, I-69, M-60, M-66, and the Indiana Toll Road. Situated as it is, the Village of Colon affords easy access to individuals wishing to vacation in or attend many of the year round attractions/festivals.

Job description may be found online at colonmi.net

Deadline for Application: October 1, 2018

COLON VILLAGE COUNCIL – Regular Meeting – May 8, 2018

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – May 8, 2018

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Linda Norton, Marilyn McManus, Carl Thornton, Edith Doenges.

Also Present: Tyler F&V, Jim Brody, Tom Tenney, Mike Voss, Dan Earl, Rick Fisher, Kelly Pucci, Chief Brinkert, Jim Weinberg, Elizabeth Mason, BJ Mallon, Ken Jones Sr., Brandon Baker, Dave Kuhn, & Kurt Kuhlmann.

Approve Consent Agenda – RA Kuhlmann made a motion to approve the consent agenda, the minutes from the April 10, 2018 and April expenditures in the amount of $63,421.65.  M. McManus seconded the motion. The motion carried.

Public Comments –

  1. Ken Jones Sr. – St. Joseph County Edge – president of Edge. The Edge has replaced St. Joseph County EDC.  The board has been filled and is now managed totally by private businesses.  Jones invited the village of Colon to join the Edge with a two-year commitment.  Membership would be $982 a year.  The Edge is connected with South West Michigan First which is a consortium of several counties.
  2. Brandon Baker – Further discussion on Medical Marijuana dispensary
  3. Dave Kuhn – Docks at Veterans Memorial Park – Information for the docks was presented to the council. There are a number of people willing to fund the project.  Also, a number of questions were presented to Kuhn asked by the insurance company.  Questions should be answered in writing by next meeting.
  4. Rick Fisher – sidewalk & Building – questioning when the sidewalks will be replaced. Fisher asked about the Village Office building.

Monthly Reports

  1. Interim Village Manager Report – as presented.
  2. Department of Public Works – report as presented. Craun made a motion to hire a part-time Summer DPW worker at $12.80 per hour with no benefits, for 2 days a week, 6 hours a day, 12 hours a week.  Must pass a physical and drug test.  L. Norton seconded the motion.  Motion carried.
  3. Police – report as presented.    Craun made a motion to hire Ann Hosteler to clean the Police Department at a rate of $11.00 per hour for 2 hours per week, with no benefits.  RA Kuhlmann seconded the motion.  Motion carried.
  4. Fireboard Report – will meet May 9, 2018. Council requested minutes in the future.
  5. Lake Board Report – Lake Board met on Saturday, April 12, 2018 9 & 10 at township hall.
  6. Planning Commission – plan a meeting. Zoning issues.
  7. Colon Community Park Board – Eddie Doenges no meeting.
  8. DDA Committee Report – meeting on Thursday, May 10th. At 11:00.
  9. Farmers Market – sale is pending on Lamb Knit property – S. Craun made a motion to suspend the Farmers Market for the 2018 season. RA Kuhlmann seconded the motion.  Motion carried.
  10. Well Head Protection – under new business
  11. Zoning Ordinance Review – RA Kuhlmann nothing to report
  12. Blight Report – report was place in the packet. Chief Brinkert reported on the property at 432 Barry Street.  The owner was sited and court date has been set.
  13. Other committee Reports – none

 

 

Unfinished Business

  1. Village of Colon Credit Card Policy & Resolution – S. Craun made a motion to approve the policy and resolution for Village and to authorize credit cards to department heads. RA Kuhlmann seconded the motion.  Roll call vote was taken.  Yeas: RA Kuhlmann, D. Delp, S. Craun, L. Norton, C. Thornton, M. McManus, E. Doenges.  Nays: none.  Motion carried.  The head of DPW, the Chief of Police, the Office Manager, the Village Manager and Village Treasurer will be issued a credit card.
  2. Banking Proposal and Online Banking – M. McManus made a motion to table this item. Delp seconded.  Motion carried.
  3. Leasing proposal on Copy/Printer/Fax machine – Two proposals were presented to the Council. Thornton made a motion to accept the lease pricing proposal from Xerox for a five-year agreement at a cost of $176.01 per month, in addition each color impression will cost $0.0496, no charge for black and white impressions.   S. Craun second the motion.  The motion carried.
  4. Letter from Umbaugh Water Asset Management program – Information to the council for a new well field may be needed in the near future.

New Business

  1. Utility (water/sewer) Billing procedures – addition or Ordinance # 2017-12-9 & delinquent payments. Information of the existing policy.
  2. Introduction of New office personnel & council vote to approve. Norton made a motion to hire Billi Joe Farrnad as the Office Manager at a rate of $18.00 per hour with all benefit according to the employee handbook & Julie Dekker as Billing Clerk at a rate of $13.00 per hour with all benefits according to the employee handbook.   D. Delp seconded the motion.  The motion carried.
  3. Fleis & Fandenbrink – Identifying potential well sites & WHPP 2019 review. RA Kuhlmann made a motion to appoint Fleis & Vandenbrink to identify a new well site and to apply for a DEQ 50/50 Grant.  Application is to be made June 15th.  Grants will be awarded in August to begin work in October.  This grant is for a period of one year.  The total cost will be $12,000.00.  The village would be responsible for $6,000.00.  Delp seconded the motion.  Motion carried.
  4. DNR suggestions on geese & duck at Veterans Memorial Park D. Delp made a motion to allow the Village to trap and relocate the geese and ducks at Veterans Memorial Park. Craun seconded the motion.  The motion carried.
  5. Employee insurance rebate from B/C & B/S – S. Craun made a motion to research and distribute the employee insurance rebate from BCBS. RA Kuhlmann seconded the motion.  Motion carried.
  6. M-Dot Permit closure of M-86 for the 4th of July Parade – Pam Gilbert acquired the permit for the Village.

Public Comments – BJ Mallon spoken in favor of the Medical Marijuana dispensary

Council Comments –

  1. Thank You note from Ann Oldenberg for allowing her to apply for the open positions.
  2. Letter from Michigan Department of Treasury SAW Grant disbursement $80,667.73.

Adjournment – M. McManus made a motion to adjourn.  S. Craun seconded the motion.  Motion carried.  The meeting adjourned at 9:17 PM

 

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer

 

SPECIAL MEETING MINUTES

COLON VILLAGE COUNCIL

Colon Village Hall

SPECIAL MEETING – MARCH 20, 2018

Meeting Call to Order at 7:05 PM – Pledge of Allegiance was recited at the workshop.

Present:  Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Linda Norton, Sharon Craun

Also Present:  Chief Brinkert, Jim Weinberg, Carl Thornton, Marilyn McManus, Eddie LeBoeuf, and Kurt Kuhlmann

  1. Eddie LeBoeuf, Marilyn McManus, Carl Thornton introduced themselves and spoke to the council. Letter from Tom Whitford was read.
  2. RA Kuhlmann thanked the four applicants for being willing to serve on the council.
  3. RA Kuhlmann made a motion to appoint Marilyn McManus and Carl Thornton to trustee for the Village of Colon, to fill vacancies until the November election.
  4. Norton made a motion to appoint E. Doenges, President of the Village of Colon and authorized signer for all bank accounts, etc., to replace Diane Downs who resigned effective March 13, 2018; to appoint S. Craun as an additional authorized signer for all bank accounts, etc., to replace Nancy Percival who resigned effective March 13, 2018; and to appoint RA Kuhlmann as President Pro-Tempore to replace Nancy Percival who resigned effective March 13, 2018. S. Craun seconded the motion. A roll call vote was taken.  Yeah:  D. Delp, RA Kuhlmann, S. Craun, L. Norton, and E. Doenges.  Nay:  none.  Motion carried.
  5. RA Kuhlmann made a motion to adjourn the meeting. Craun seconded the motion.  The meeting was adjourned at 7:15 PM.

Respectfully submitted,                              April 10, 1018

 

Kurt P. Kuhlmann

Clerk/Treasurer

BUDGET WORKSHOP AND MARCH MEETING

COLON VILLAGE COUNCIL
Colon Village Hall
WORK BUDGET MEETING – March 13, 2018
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun, Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchell, Sandy Jackson, Carl Thornton.
Police Budget – Chief Brinkert presented his budget to the council. (see attached) He fielded questions and provided answers.
DPW Budget – J. Weinberg presented his budget to the council. He had several major expense item in the budget: Chip & seal – Northwest quarter ($32,000 Major Street and $37,450 Local Street), Furnace Well #2 ($1,800), Root Cutter for sewer jet ($6,000), Doors for Well houses ($1,200), Generator Well 5 ($1,100), Fire hydrant replacement ($3,500), Well #6 pump and impeller maintenance ($20,000), Safety tripod ( $3,800), tree removal ($4,000).
M. Mitchell presented additional budget items. The council had many questions that Mitchell was unable to answer.
Wages – employee wages were presented to the council at 2% or 3% increase.
RA Kuhlmann made a motion to adjourn the budget workshop. S. Craun seconded the motion. Motion carried. Workshop ended at 6:57 PM.
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – March 13, 2018
Meeting Call to Order at 7:01 PM – Pledge of Allegiance was recited at the Budget Workshop.
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun. Nancy Percival, Linda Norton, Diane Downs.
Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Carl Thornton, Pam Gilbert, Ron Cerny, Dan Earl, and Kurt Kuhlmann. A number of others were in attendance.
Approve Agenda – N. Percival made a motion to approve the agenda as presented. RA Kuhlmann seconded the motion. Motion carried.
Public Comments
• Ron Cerny property at 1075 M-86 was red tagged. M. Mitchell was asked to find help with this issue and Mitchell did not follow through. Mitchell has not had a planning commission meeting in over a year. Why?
• Commissioner Kathy Pangel – running again. There will be recycling at fair grounds 28th April, a food pantry is being established at Glenn Oaks on March 20th, spoke on Act 115.
• Dan Earl- why as this meeting not at the fire barn.
• Heather Web-McDoogle – because of the red tag at 1075 M-86, Web-McDoogle has lost business.
Consent Agenda – S. Craun questioned bills not approved by department heads. Approval of the bills pending N. Percival made a motion to accept the agenda with additions: bills in the amount of $189,773.67 with the stipulation of GL’s assigned and department heads approve the bills, the minutes from the February 13, 2018 meeting. L. Norton seconded the motion. The motion carried.
Communications/Petitions/Miscellaneous – Tom Tenney will no longer represent the council on the Lake Board.
Monthly Reports
1. Department of Public Works – report as presented. Thanks to the Police Department, Fire Department and DPW for help with the flooding issues
2. Police – report as presented.
a. S. Craun made a motion to move Equip Fund balance to the Equipment Savings Fund in the amount of $500 and New Car Fund balance of $8,500 to the New Car Savings Fund. RA Kuhlmann seconded the motion. The motion carried.
3. Village Manager – all items will be addressed in new business

Unfinished Business
a. Exploration of New Village Hall location within Village Parking Lot – A new village office building was presented. It would cost $105,000 base price. That only included the building, no other work included.
b. Selling back property to Decker’s – they have no desire to purchase back the land.
c. Update on Capital Improvement Plan (CIP) & Zoning Ordinance Amendment as per the Goals List for FY 2017-2018 –
d. Wage Adjustment for FY – 2018-2019 – for everyone across the board. RA Kuhlmann made a motion to increase wages for everyone across the board by 3%. D. Delp seconded the motion. The motion carried. The salary of the police department will be discussed.
e. Credit Card Use Policy – some suggestions were made to the policy: 1st offence 3 day suspension without pay, 2nd offense termination. No action taken.
f. S. Craun made a motion to except the resignation of president D. Downs following this meeting. RA Kuhlmann seconded the resignation. Motion carried.
New Business
a. Village Manager Contract – S. Craun made a motion not to extend the contract of Village Manager and M. Mitchell will turn in cell phone, keys and all passwords at the end of the meeting. M. Mitchell will be paid through Wednesday, March 14th. E. Doenges seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton. Nays: N. Percival, D. Downs. Motion carried.
b. Office Staff – discussion about temporary office personal. Several agencies were contacted and felt that $12 per hour is too low. Several council members have volunteered to fill in for office personal. There is a conflict of interest if a council member receives compensation for office personal position.
c. Council person resignation, Village President Appointment, Council person appointment –
i. S. Craun made a motion to appoint Tom Tenney as Village President until November election and to be appointed interim Village Manager at a rate of $20 per hour with no benefits, pending review by Atty. Deb Davis. D. Delp seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
ii. RA Kuhlmann made a motion to accept Nancy Percival’s resignation with regrets. S. Craun seconded the motion. Motion carried unanimously.
d. Request for Dumpsters for areas affected by flooding – Waste Management would charge $545 to place a dumpster for flooded area. Others have offered dumpster to assist flood victims.
e. Hartleb Agency Removal of Village Hall from blanket coverage. Recommendations: N. Burr Oak Road Lift Station be locked. Recommendations for improvement 2nd request has been made.
f. Zoning administrator.
i. The master plan is not valid because announcement was not put in the Sturgis Journal.
ii. The Zoning Map needs to be redrawn.
iii. Doug Kuhlman explained the issue at 1075 M-86.
g. Budget Amendments – N. Percival made a motion to accept the 2nd Budget Amendment. RA Kuhlmann seconded the motion. The motion carried. 2nd budget amendment passed
h. Set millage rate – waiting on more information
i. Set Brush Pick Up dates – the Village will pick up curb-side brush April 9-13.
j. Chamber of Commerce – RA Kuhlmann made a motion to renew Village Chamber of Commerce dues at $25. D. Delp seconded the motion. Motion carried.
k. SAW Draw by Fleis & Vandrbrink – N. Percival made a motion to pay the draw down in the amount of $80,667.73. S. Craun seconded the motion. Motion carried.
Public Comments
Pam Gilbert would like to thank DPW and Police for the help with pothole.
Carl Thornton – over 80 people attended the meet and greet.
Council Comments –
• A Budget Workshop will be 3/20 at 6 PM, a Special Meeting to appoint council members at 7 PM. A Budget Hearing will be 3/28 at 6 pm, and a Special Meeting to approve the budget for 2018-2019 will follow the hearing.
• Atty. Deb Davis informed the council that Tom Tenney cannot serve as Interim Village Manager and Village President and receive pay for both.
• RA Kuhlmann made a motion to appoint Tom Tenney Acting Village Manager at a rate of $20 per hour with no benefits starting at 9 AM, April 14th. S. Craun seconded the motion. A roll call vote was taken. Yeas: E. Doenges, D. Delp, S. Craun, RA Kuhlmann, L. Norton, N. Percival, D. Downs. Nays: none. Motion carried.
RA Kuhlmann made a motion to adjourn the meeting. S. Craun seconded the motion. Motion carried. Meeting adjourned at 9:15 PM
Respectfully Submitted,

Kurt P. Kuhlmann, Clerk/Treasurer

SPRING CLEAN UP – APRIL 9-15
The Dept. of Public Works will be picking up small limbs (no larger than five feet long) and brush during the week of April 9.
THESE WILL BE THE ONLY DATES FOR PICKUP.
Please place brush at the curb.  Any questions regarding placement or content may be directed to Jim Weinberg at 432-2009.
The Village brush pile is available year round to village residents and for a small fee for township residents.  Keys to the gate must be signed out at the Village Office, 110 N. Blackstone, Mon-Fri, 9 AM-noon & 1-5 PM.  Keys may be signed out for the weekend if picked up by Friday.

THANK YOU FOR YOUR SERVICE!
Gula Carter—Billing Clerk for the Village of Colon has retired after many years of dedicated service to the Village.
Nancy Percival—Trustee on the Village Council has resigned effective March 13, 2018 after many years of dedicated service to the Village.
Diane Downs—Village President resigned her position effective March 13, 2018.

WELCOME TO  THE VILLAGE
Edie Doenges was named Village President
Ruth Ann Kuhlmann was named President Pro-Tempore
Marilyn McManus was appointed to Village Trustee
Carl Thornton was appointed to Village Trustee

Tom Tenney is Interim Village Manager

VILLAGE OFFICE HOURS
Monday thru Friday 9AM to 5 PM

COUNTY-WIDE RECYCLING
St. Joseph County Fair Grounds, April 28 from 8 AM – 12 PM
See the St. Joseph County Fair Grounds’ website for details www.centrevillefair.com
or for more information call Pat Kulikowski at the county 269-467-5617

New Water/Sewer Rates Increase
In accordance with Resolutions 16-3-8A and 16-3-88 of the Village of Colon, water and sewer rates will be adjusted to the National Cost of Living Index each year, not to exceed 2%.  The following 2% rate increases will take effect with next month’s bills:

Sewer Rates based on Water Meter Size             Amount
5/8” to 3/4”                                                  $16.02
1”                                                               $35.39
1 1/2”                                                         $70.80
2”                                                            $113.26
4”                                                            $382.85
Plus $2.50 per 1000 gallons of water metered

Water Rates based on Water Meter Size                Amount
5/8” to 3/4”                                               $26.27
1”                                                         $58.08
1 1/2”                                                   $116.15
2”                                                      $185.83
4”                                                       $638.78
Plus rate per 1000 gallons consumed
1-3,000 $2.12
3,001-6,000 $2.38
6,001 and up $2.51

Water/Fire System Fee $   .96

Park Pavilion Rental
May through October
$100 for the whole pavilion
$70 for one-half
For more information call:
Colon Village Office – 269-432-2532

FRIENDS OF THE LIBRARY
ANNUAL MOTHER’S DAY FLOWER SALE
May 12 at the Library
To order flowers
forms will be available soon at the Library

COLON CARING KITCHEN
is serving free community dinners EVERY THURSDAY EVENING 4:30 – 6:00 PM At the Colon United Methodist Church, 224 N. Blackstone Ave.

 

Village Council Members

Village President – Edith Doenges
President Pro-Tempore  – Ruth Ann Kuhlmann
Tustees – Sharon Craun
Mervel (Dick) Delp
Marilyn McManus
Linda Norton
Carl Thornton

ALSO,
Interim Village Manager – Tom Tenney

The Village office hours: Monday through Friday 9 AM to 5 PM (Lunch 12-1 PM)

Notice Workshop, Special Meetings & Public Hearing

NOTICE OF BUDGET WORKSHOP
NOTICE OF SPECIAL MEETINGS
NOTICE OF PUBLIC HEARING

VILLAGE OF COLON 2018-2019
BUDGET WORKSHOP
TUESDAY, MARCH 20 AT 6 PM

+++++++++++++++++++++++++++++++++++++++++++++

SPECIAL COUNCIL MEETING
TO FILL COUNCIL VACANCIES
TUESDAY, MARCH 20 AT 7 PM

++++++++++++++++++++++++++++++++++++++++++++

VILLAGE OF COLON 2018-2019 BUDGET
PUBLIC HEARING
WEDNESDAY, MARCH 28 AT 6 PM

+++++++++++++++++++++++++++++++++++++++++++

SPECIAL COUNCIL MEETING
APPROVE 2018-2019 BUDGET
FOLLOWING BUDGET HEARING

All meetings will take place at Colon Village Office 110 N. Blackstone Ave.

Council Meeting Minutes February 13, 2018

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – February 13, 2018

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun. Nancy Percival, Linda Norton, Diane Downs.

Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Att. Deb Davis, Gula Carter, Carl Thorton, Pam Gilbert, Alvey Wall, and Kurt Kuhlmann.  A number of others were in attendance.

Approve Agenda – N. Percival made a motion to add to the minutes of the 02-06-2018 special meeting to reflect Kelly Pucci made a public comment regarding the civility statement.  Also, an item would be added to Unfinished Business e) The Civility Statement.  D. Delp seconded the motion.  Motion carried.

Public Comments – Pam Gilbert read a letter about the sale of property at 210 W. South St.

Consent Agenda – N. Percival made a motion to accept the agenda with additions:  bills in the amount of $117,711.92 and the minutes from the February 6, 2018 special meeting, with additions.  RA Kuhlmann seconded the motion.  The motion carried.

Communications/Petitions/Miscellaneous – none

Monthly Reports

  1. Department of Public Works – report as presented. RA Kuhlmann made a motion to purchase a pallet of sidewalk salt at a cost of $510.    Delp seconded the motion.  The motion carried.
  2. Police – report as presented.
    1. Craun made a motion to purchase summer tires from Jack’s in Sturgis, for two quad cars at a cost not to exceed $1200.  L. Norton seconded the motion. Motion carried.
    2. Percival made a motion to allow the police department to purchase an upgrade for software from TIMS at a cost of $12, 280. The cost will be split over this fiscal years 2017-2018 and next fiscal year, 2018-2019.  Cost includes turning all computers into TIMS reporting system.   RA Kuhlmann seconded the motion.  The motion carried.
    3. Officer Dakota had a second interview with the tribal police of Athens.
  3. Village Manager – no additional items

 

Unfinished Business

  1. Real Estate Purchase Offer of 210 W. South Street – D. Delp made a motion to not proceed with the easement. Craun seconded the motion. The motion carried.
    1. RA Kuhlmann suggested selling back the property to the Decker family.
    2. The easement will need to be re-done if Village wants to sell in the future.
  2. Exploration of new Village Hall Location within Village Parking lot. Mitchell presented several options to relocate the Village Office on existing Village property.   More information is needed in order to tie onto the Township hall or to build along Blackstone Rd.  Also, to look into the cost of adding a basement to new construction.
  3. Pole placement for banners – MDOT regulation state that these poles must be designed by an engineer in accordance with the State Trunk Line regulations and other regulations. No action was taken.
  4. Update on Capital Improvement Plan and Zoning Ordinance Amendments – it has been discovered that a number of parcels in the village have two different zoning classifications. Needs to be addressed.
  5. Civility Statement – N. Percival made a motion to adopt the civility statement as presented.  No seconded was received.  The motion died.

New Business

  1. Office Manager Candidate Council Confirmation – Cathi Bell – N. Percival made a motion to hire Cathi Bell as office Manager. Delp seconded the motion.   Discussion.  The Personal committee was able to talk to one of C. Bell’s references.  Several members would like to hear from some of her other references.  It was suggested to go into a closed session to have C. Bell talk with the entire council or to have the personal committee obtain more references.   D. Delp withdrew his second until additional references were obtained.  The matter was tabled.
  2. Fire Department Budgets – The 2018-2019 budget for the Fire Department was presented. Craun made a motion to approve the budget for 2018-2019 as presented.  D. Delp seconded the motion.  Motion carried.
  3. Wage adjustment. SSI set the cost of living at 2%.  The council would like to see the effect on the 2018-2019 budget for a 2% and a 3% raise for employees.
  4. Fireworks Ordinance Discussion. The police department does not feel an ordinance is necessary at this point.
  5. Credit card use. A resolution was presented to the council but policy and procedures need to be in place before a resolution is drafted.  The office manager should be responsible to monitor cards.  Craun will also be able keep an eye on the use of the credit cards as she checks invoices.  Will be discussed at the next meeting

Public Comments
Pam Gilbert had a question about the sidewalk work scheduled.  Alvey Wall questioned the placement of a new Village office.

Council Comments – D. Downs submitted her resignation following the March 13th council meeting.

  1. Craun made a motion to go into closed session. L. Norton seconded the motion. A roll call vote was taken.  Yea: RA Kuhlmann, E. Doenges, D. Delp, L. Norton, N. Percival, S. Craun, D. Downs.  Nay: none.  Council went into closed session at 8:32 PM.
  2. Doenges made a motion to reconvene the regular meeting. S. Craun seconded the motion. Motion carried.   Meeting reconvened at 8:41 PM.

RA Kuhlmann made a motion to adjourn the meeting.  S. Craun seconded the motion.  Motion carried.  Meeting adjourned at 8:46 PM

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer