COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – APRIL 14, 2017
Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said
Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Sharon Craun, Linda Norton, Diane Downs
Also Present: Chief Brinkert, Tammy Fredenburg, Jim Weingberg, Wayne Held, Kelly Pucci, Joe Pucci, Joe Haas, Teryl Kidwell, Michael Mitchell, Kurt Kuhlmann, Gula Carter
Public Comments
1) Joe Pucci – asked about the blight officer and blight information.
2) D. Downs – Introduced Joe Haas and his approval as the new municipal lawyer will be voted on later in the meeting.
Consent Agenda: N. Percival moved to approve the consent agenda, approval of minutes from March 14, 2017, the DDA minutes from March 23, 2017 and the financial report with bills to be paid at $57,303.25. S. Craun seconded the motion. Motion carried.
Communication/Petitions/Miscellaneous
1) 2017 Brush Collection Notice – Notices were put in all the water bills. Leaves are allowed in the collection.
2) Letter from FAB Magic Mfg. requesting to rename State Street to Abbott Street and to rename Abbott Street to Abbott Boulevard – 911 was contacted and they were opposed. It would cost the Village $2000 to change names. Also all residences, businesses, licenses, signs, etc. would have to be changed. RA Kuhlmann moved to deny the name change. D. Delp seconded the motion. The motion carried.
3) Letter from Fleis & VandenBrink – Re: State Senate Bill 156 – Council members are asked to send a letter on their own if they feel a need to support or oppose the Bill.
Monthly Report
1) DPW – presented written report – no additions
2) Police – presented written report
3) Office Manager – The Budget Amendment needs to be tabled. The office staff continue to train. It was recommended that the Village purchase an Accounts Receivable software program from BS&A. Training with Julie Hollister continues.
4) Village Manager – The Village Manager doesn’t like to make late additions to the packets once they are delivered in order to give all Council Members the opportunity to review and question all items before the meeting. M. Mitchell wants to find a way to communicate to each council member. He will continue to work on updating procedures, policies, and ordinances. Changes need to take place with the organizational structure of the DDA with staggered terms.
Unfinished Business
1) D. Delp moved to make changes to the lighting systems covered by the existing Standard Lighting Contract between Consumers Energy and the Village of Colon dated 7/1/79 to include an additional light at the corner of State St/M86 and Blackstone Avenue. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
2) Percy Abbott Alley Naming – Tabled at the March 2017 meeting. D. Delp removed the motion from the table. RA Kuhlmann seconded the removal. Off the table.
New Business
1) Online Banking Resolution – N. Percival moved to accept the Resolution to Authorize Online Banking Resolution #2017-0411. E. Doenges seconded the motion. Discussion followed. A roll call vote was taken. Yays: E. Doenges, D. Delp, N. Percival, S. Craun, L. Norton, D. Downs. Nays: RA Kuhlmann. The motion carried.
2) Organization Meeting Motions
a. Regular Council Meeting Dates & Times – N. Percival moved to set the regular meeting dates of the Village of Colon for FY 2017-2018 to be held on the 2nd Tuesday of each month at 7:00 PM at the Colon Village Hall, 110 N. Blackstone Avenue, Colon, Michigan. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
b. Repeat/Reoccurring Bills – N. Percival moved to allow the Village Hall personnel to pay all repeat/reoccurring bills from the presented list for the Village of Colon during the FY 2017-2018. L. Norton seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
c. Banking Institutions for the Depository of Funds for the Village of Colon – S. Craun moved to approve Sturgis Bank & Trust, Century Bank & Trust, Huntington Bank, OMNI Community Credit Union to be the banking institutions for depository funds of the Village of Colon for FY 2017-2018. D. Delp seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
d. President Pro Tem – The Village President opened up nominations for the office of President Pro Tem. N. Percival was nominated. President D. Downs called for closing of nomination. S. Craun moved to approve N. Percival as the Village President Pro Tem for the FY 2017-2018. D. Delp seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
e. Attorneys for the Village of Colon:
i. RA Kuhlmann moved to retain Debra Davis as the Attorney for all matters concerning the Colon Village Police Department for the Village of Colon during the FY 2017-2018. E. Doenges seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
ii. N. Percival moved to retain P. Joseph Haas, Jr. as general council for the Village of Colon except for matters concerning the Colon Village Police Department for the Village during the FY 2017-2018. E. Doenges seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, N. Percival, S. Craun, L. Norton, D. Downs. Nays: RA Kuhlmann. The motion carried.
f. Street Commissioner/Act 51 Street Administrator – N. Percival moved to appoint E. Doenges as the Street Commissioner/Act 51 Street Administrator for the Village of Colon during the FY 2017-2018. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
g. Zoning Administrator – N. Percival moved to appoint Douglas Kuhlman as the Zoning Administrator for the Village of Colon during the FY 2017-2018 & 2018-2019. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
h. FEMA Mitigation Manager – S. Craun moved to appoint Douglas Kuhlman as the FEMA Mitigation Manager for the Village of Colon during the FY 2017-2018 & 2018-2019. N. Percival seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
i. Representation by Council Members on Boards & Committees – N. Percival moved to approve the following Council Members and Village Residents to serve as Village of Colon representatives on the ensuing boards and commissions. S. Craun seconded the motion.
i. Fire Board – S. Craun & D. Delp
ii. Colon Lake Board – E. Doenges & T. Tenney
iii. Colon Community Parks – E. Doenges & D. Downs
iv. Economic Development Corporation – N. Percival
v. Zoning Board of Appeals – RA Kuhlmann, D. Delp, Linda Tomlinson, LaWayne Hirschy & Steve Persing
j. Various Appointments – N. Percival moved to appoint the following individuals to serve on the following boards and committees. S. Craun seconded the motion.
i. Planning Commission – Douglas Kuhlman for FY 2017-2018
ii. Well Head Protection Team – D. Downs for FY 2017-2018 & 2018-2019
iii. Community Park Advisory – L. Norton for FY 2017-2018 & 2018-2019
A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
k. Appointments to Council Standing Committees – N. Percival moved to appoint the following Council Members to the standing committees. S. Craun seconded the motion.
i. Christmas Decoration – D. Delp, E. Doenges, D. Downs
ii. Equipment – D. Delp, E. Doenges, D. Downs
iii. Finance & Insurance – S. Craun, N. Percival, D. Downs
iv. Police – RA Kuhlmann, D. Delp, D. Downs
v. Sewer & Water – E. Doenges, L. Norton, D. Downs
vi. Wages & Personnel – S. Craun, N. Percival, D. Downs
vii. Farmers Market – E. Doenges, N. Percival, D. Downs
A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S, Craun, L. Norton, D. Downs. Nays: None. The motion carried.
l. Firework Displays – D. Delp moved to approve fireworks displays for July 4, 2017 (alternate rain date of July 5, 2017) and for Magic Week August 4, 2017 (alternate rain date of August 5, 2017). S. Craun seconded the motion. Moreover, any other fireworks display requested during the FY 2017-2018 will be considered and possibly authorized in a separate motion by the Colon Village Council. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
m. Police Department Employee Uniform Cleaning Allowance FY 2017-2018 – RA Kuhlmann moved to approve the Village of Colon Police Department Uniform Cleaning Allowance in the amount not to exceed $1,625 for FY 2017-2018. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
n. Materials & Labor Fee Schedule for FY 2017-2018 – N. Percival moved to approve the Material & Labor Fee Schedule as printed for the FY 2017-2018, subject to change only by approved motion by Colon Village Council. S. Craun seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
o. Authorization for Preparation for Annual Audit – N. Percival moved to retain Norman and Paulsen Auditors/Accountants as the Village of Colon’s Auditor for the FY 2017-2018 and to conduct the audit for the FY 2016-2017. D. Delp seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
p. Title IX Coordinator – S. Craun moved to appoint Michael Mitchell as the Village of Colon’s Title IX Coordinator for the FY 2017-2018. N. Percival seconded the motion. A roll call vote was taken. Yays: E. Doenges, D. Delp, RA Kuhlmann, N. Percival, S. Craun, L. Norton, D. Downs. Nays: None. The motion carried.
3) Software Proposal – S. Craun moved to allow T. Fredenburg to purchase Accounts Receivable software from BS&A at a cost not to exceed $4,355. RA Kuhlmann seconded the motion. The motion carried.
4) Electronic Communication Retention Policy – M. Mitchell researched Electronic Communication Retention Policy and presented a policy to the Village Council. RA Kuhlmann moved to approve the presented Electronic Communication Retention Policy. S. Craun seconded the motion. Some discussion took place. The motion carried.
5) Amendment to FY 2017-2018 Budget – tabled
6) Consumers Energy Resolution to Change Streetlights – M. Mitchell was asked to get a representative from Consumers to speak to the Council regarding this matter.
7) DDA Board staggered appointment – N. Percival moved to stagger the appointment of the DDA Board as follows: Mary Beth Bower & Teryl Kidwell to serve a 4 year term, ending March 31, 2021; Ron Cerny & Pat Kocher to serve a 3 year term, ending March 31, 2020; Kevin Edson & Joe Pucci to serve a 2 year term, ending March 31, 2018; Michael Mitchell to serve a 1 year term, ending March 31, 2018 and for the Village President and/or clerk to administer the Oath of Office to the members. S. Craun seconded the motion. The motion carried.
Public Comments
1) Rick Fisher resigned from the DDA and will remain as a consultant.
2) T. Fredenburg would like help keeping a calendar of meetings for the Village Hall as to not double book the hall. Please notify her if your committee will be using the hall and of any changes that come up.
Council Comments – None
RA Kuhlmann moved to adjourn. S. Craun seconded the motion. Motion carried. Meeting adjourned at 8:40 PM.

Respectfully submitted,

Kurt Kuhlmann