COLON VILLAGE COUNCIL

Colon Village Hall

Regular Meeting – May 9, 2017

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was recited.

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Nancy Percival, Sharon Craun, Linda Norton, Diane Downs.

Also Present: Chief Brinkert, Tammy Fredenburg, Michael Mitchell, Jim Weinberg, Alissa Hubbell, Brandan Maurer, Matthew Barrett, Marilyn McManus, Christine Johnson, Sandi Jackson, George Bidwell, Mike Voss, Wayne Held, Kelly Curin, Yuka Husted, Kelly Pucci, Jim Campbell, Gloria Stemple, Don Stemple, Matt Overholt, Rich Gennesic, and Kurt Kuhlmann.

Approval of Agenda: N. Percival moved to approve the agenda with additional Council Comments in section 13 from RA Kuhlmann and S. Craun. Craun seconded the motion. Motion carried.

Public Comments – None

Public Hearing Meeting

  • Truth in Taxation was presented by Fredenburg. Questions and comments were fielded by Tammy from the audience. The proposed operating mill will stay the same at 11.0209 and a proposed special assessment of 1.9103 mills for Fire Operations, .4245 mills for Ambulance and .4245 mills for sidewalks will be added.
  • Special Assessments FY 2017-2018 was presented by Fredenburg. Questions and comments were fielded by Tammy from the audience.
  • Public Hearing Meeting closed at 7:09 PM

Consent Agenda – Percival moved to approve the consent agenda with bills paid totaling $44,235.56, minutes from the April 11, 2017 meeting and the financial report as presented. Craun seconded the motion. Motion carried.

Communications/Petitions/Miscellaneous

  • Presentation of SAW Grant Status and Computer Purchases by F&V Engineering – the SAW Grant will need to be completed by October 2018. Much has been accomplished; however, several items will need to be completed in the spring of 2018. F&V presented a video of Field Condition Assessment and several areas for concern. Percival made a motion to forgo the formal bidding process for the purchase of two “field” computers. No one seconded the motion. The motion died.
  • M-DOT Brandon Maurer – a speed study will be conducted this summer during a “normal” traffic period along M-86 from Burr Oak Road to St. Joseph Street. The speed will be suggested at the 85th percentile of speed as monitored. Once the speed has been determined by MDOT, a recommendation for a set speed would be brought back to the Village Council for its consideration. Once a change has been determined, it cannot be changed. Additional information was given by Officer Jim Campbell from MSP.

Monthly Reports

  1. DPW – as presented.
  2. Police –
  3. Officer Chris Orr submitted his resignation. Delp moved to accept the resignation with regret. RA Kuhlmann seconded the motion. Motion carried.
  4. Craun moved to raise Officer Jeff Bingaman’s part-time pay to $14 per hour and to continue with no benefits. Percival seconded the motion. Motion carried.
  • Craun moved to approve $6,012 to purchase in-car video cameras for the squad cars. Dr. Joseph Smolarz has verbally committed to pay half of the cost after the system is purchased by the Village. Percival seconded the motion. Motion carried.
  1. Craun moved to hire Dan Jones as a part-time crossing guard at the rate of $9.50 per hour with no benefits. Delp seconded the motion. Motion carried.
  2. Office Manager – Tammy Fredenburg – presented a written report. The office training is completed. It is a good computer system. The looks of the reports will change.
  3. Village Manager – Michael Mitchell – presented a written report. The council needs to come up with two names for the Planning Commission. The Garden Club will set the top hat planters beginning May 10th.
  4. Point of Order – No further boards will be presented without previous written report.

Unfinished Business

  1. Consumers Energy Resolution to Change Streetlights – no one from Consumers was presented. Tabled.

New Business

  1. Resolution to set Village Operating Millage as per the Truth in Taxation – RA Kuhlmann moved to set the Village millage rate at 11.0209. Percival seconded the motion. A roll call vote was taken. Yays: Doenges, Delp, RA Kuhlmann, Percival, Craun, Norton, Downs. Nays: None. Resolution passed.
  2. Set Special Assessments for FY 2017-2018 –
  3. Percival moved to set the special assessments as presented. No one seconded. The motion died.
  4. RA Kuhlmann moved to set the special assessment millage for the sidewalks at .4245 mills. Delp seconded the motion. A roll call vote was taken. Yayas: Doenges, Delp, RA Kuhlmann, Percival, Craun, Norton, Downs. Nays: None. Resolution passed.
  • RA Kuhlmann moved to set special assessment millage for the Fire Operation to be the same as the FY 2016-2017 at 1.85362 mills. Craun seconded the motion. A roll call vote was taken. Yays: Delp, RA Kuhlmann, Craun, Norton. Nays: Percival, Downs. Resolution passed.
  1. RA Kuhlmann moved to set the Ambulance special assessment millage at .4245 mills. Doenges seconded the motion. A roll call vote was taken. Yays: Donges, RA Kuhlmann, Percival, Craun, Norton, Downs. Nays: Delp. Resolution passed.
  2. Checking Account Closures – Percival moved to move all checking accounts from Century Bank & Trust (Major/Local Checking Account, Motor Vehicle Checking Account, and Payroll Checking Account) to Sturgis Bank & Trust and to use Sturgis B&T as the Village main depository. No one seconded the motion. Motion died.
  3. F&V Proposal – Monitoring Well Installation & Groundwater Monitoring Plans – RA Kuhlmann moved to hire F&V to develop a Monitoring Well Installation & Groundwater Monitoring Plans at a cost of $1000. Craun seconded the motion. Motion carried.
  4. Appointment of John Doberteen as Plumbing Inspector – Percival moved to appointe John Doberteen as village plumbing inspector. Craun seconded the motion. The motion carried.
  5. Request to complete payment to P. Osthoff – RA Kuhlmann moved to complete payment to Paul Osthoff, $60, since the resident pulled out and P. Osthoff did his work. Delp seconded the motion. Motion carried.
  6. Amendment to FY 2017-2018 Budget – Craun moved to amend the 2017-2018 General Appropriations Act $86,040 less due to a software error. RA Kuhlmann seconded the motion. A roll call vote was taken. Yays: Doenges, Delp, RA Kuhlmann, Percival, Craun, Norton, Downs. Nays: None. Amendment passed.
  7. Confirmation of Appointment of Matt Barrett to DPW – RA Kuhlmann moved to hire Matt Barrett as a full-time DPW worker to be paid $12.80 per hour with a probation period of 120 days and the normal benefits to pass all requirements for a new employee. Norton seconded the motion. Motion carried.
  8. Second Amendment to Colon Fire Department Agreement – RA Kuhlmann moved to not obligate the Township to pay any water system fee under paragraph 7 of the contract or make any additional contributions to the Large Equipment Fund under paragraph 8 of the contract while under negotiation, and to extend the negotiation period until September 30th or until a contract is reached. Craun seconded the motion. A roll call vote was taken. Yays: Delp, RA Kuhlmann, Percival, Craun, Norton, Downs. Nays: Doenges. Resolution passed.
  9. MAM Summer Conference – RA Kuhlmann moved to allow Downs to attend the MAM Summer Workshop at a cost of $79 for housing and $125 for the worship. Craun seconded the motion. The motion carried.
  10. Special Meeting for Goal Setting – Craun moved to set a special meeting for goal setting. Place ad time to be determined. RA Kuhlmann seconded the motion. The motion carried.

Public Comments – Rich Gennesic had a question regarding sewer bills.

Council Comments – Craun and RA Kuhlmann had some concerns regarding how the Village Municipal Lawyer was appointed. Mitchell will set up a meeting with Attorney Deb Davis, also in attendance will be Craun and Kuhlmann or Doenges.

Correspondence

Adjournment – Percival moved to adjourn. Craun seconded the motion. Meeting was adjourned at 9:44 PM.

Respectfully submitted,

 

Kurt Kuhlmann, Clerk/Treasurer