Village Council Meeting 01/16/18

COLON VILLAGE COUNCIL
Colon Village Hall
REGULAR MEETING – January 16, 2018

Meeting Call to Order at 7:00 PM – Pledge of Allegiance was said

Present: Edith Doenges, Dick Delp, Ruth Ann Kuhlmann, Sharon Craun.  Absent: Nancy Percival, Linda Norton, Diane Downs with excuse.

Also Present: Chief Brinkert, Jim Weinberg, Michael Mitchel, Tyler Sutkowi, Carl Thorton, Marilynn McManus, Ashley Staecker, Gula Carter, Jef Rietsma, and Kurt Kuhlmann.

Approve agenda:  RA Kuhlmann made a motion to accept the agenda with additions:  Communication/Petitions/Miscellaneous item b) Letter received; and New Business f) Chamber of Commerce a) Welcome Magician sign b) Halloween event.  S. Craun seconded the motion.  Motion carried.

Public Comments – none

Consent Agenda – S. Craun made a motion to approve the minutes from the December 12, 2017 meeting and the bills in the total amount of $44,644.53.  RA Kuhlmann seconded the motion.  Motion carried.

Communications/Petitions/Miscellaneous –

  1. Water Asset Management Plan & SAW Grant Update by T. Sutkowi of Fleis & Vandenbrink
    1. Final report submitted to DEQ 1/1/18 and was presented to the council. RA Kuhlmann made a motion to allow F&V to obtain possible grant to complete “Desk Top” study for future well fields.  Craun seconded the motion.  Motion carried.
    2. SAW plan is completed. And will be presented in March, complete study to be submitted by May.
    3. RA Kuhlmann made a motion that the Village pay Fleis & Vandenbrink the MDEQ wired funds and the Village’s portion of $22,547.31 ($19,270.62 for storm sewer and $3,276.69 for sanitary sewer) totaling $60,965.82 for the SAW grant. Craun seconded the motion. A roll call vote was taken.  Yeas: E. Doenges, RA Kuhlmann, S. Craun, D. Delp.  Nays: none.  Motion carried.
  2. A letter was received from Rick Fisher questioning the removal of snow; who is responsible for the removal of snow in the front of businesses downtown? Weinberg talked to R. Fisher and explained the Village’s position on snow removal.

Monthly Reports

  1. Department of Public Works – report as presented.
  2. Police – report as presented. Officer Dakota is interviewing with the Tribal Police in Athens.
  3. Interim Office Manager – report as presented.
  4. Village Manager
    1. Discussed the Village Office furnace.
    2. Medical Marijuana Issue – informational meetings.
    3. The council was concerned about no action on hiring an office manager. Craun made a motion to resend interim office manager position immediately.  RA Kuhlmann seconded the motion.  Concerns were brought up about bills and payroll and M. Mitchel should oversee the office employees.  A Roll Call was called.   Yeas: E. Doenges, RA Kuhlmann, S. Craun, D. Delp.  Nays: none.  Motion carried.

Unfinished Business

  1. Real Estate Purchase Offer of 210 W. South Street – S. Craun made a motion to approve the sale of the real estate property at 210 W South St. ordinance number 2017-12-9 pending creation & registration of the easement for the property at 210 W. South St. RA Kuhlmann seconded the motion.  A roll call vote was taken.   Yeas: E. Doenges, RA Kuhlmann, S. Craun.  Nays: D. Delp.  Motion carried.
  2. RA Kuhlmann made a motion to sell the property at 210 W. South St for the price of $75,000 to Midwest V, LLC., once the creation and registration of the easement of the property is completed. Craun seconded the motion.  Yeas: E. Doenges, RA Kuhlmann, S. Craun, D. Delp.  Nays: none.  Motion carried.
  3. RAK made a motion to pay 6% of sale price as commission to Colliers International, West Michigan. Craun seconded the motion.  A roll call vote was taken.  Yeas: E. Doenges, RA Kuhlmann, S. Craun, D. Delp.  Nays: none.  Motion carried.
  4. New Village Office – 6-8 parking space will be lost if a building is put on the north-east corner of parking lot.
  5. Goals for remainder of FY 2017-2018

New Business

  1. SAW Grant Draw & Payment – done earlier in the meeting.
  2. Signature Stamp Policy – RA Kuhlmann made a motion to accept the Signature Stamp policy as presented. Craun seconded the motion.  A roll call vote was taken.  Yeas: E. Doenges, RA Kuhlmann, S. Craun, D. Delp.  Nays: none.  Motion carried.
  3. Master Contract Agreement – RA Kuhlmann made a motion to adopt the Master Contract Agreement and to add proof of insurance. Craun seconded the motion.  Motion carried.
  4. Water Ordinance Amendment – E. Doenges made a motion to accept the Water Ordinance amendment as presented. Craun seconded the motion.  The motion carried.
  5. FY 2018-2019 Budget – proposed work dates were presented.
  6. Chamber of Commerce
    1. “Welcome Magician” sign will be investigated.
    2. A different or additional Halloween event is being planned. Deb Davis and Tianna DeWaters will co-chair the event.

Public Comments
– Chamber of Commerce “Meet & Greet” February 22 at 6 PM
– Marilyn McManus – why is the server not working.  Much money was spent on the server.

Council Comments – RA Kuhlmann had concern about last meeting.  The council was told that office personal were working on the wage enhancements and that the council have voted on approving the enhancements based on the previous year’s wage enhancements, with no amount given; when in fact they had been paid the month before.  The clerk/treasurer did not receive a wage enhancement.    There were questions about taxes, child support, 401(K), and insurance.

Adjournment – RA Kuhlmann made a motion to adjourn.  S. Craun seconded the motion.  Meeting adjourned at 9:06 PM.

Respectfully Submitted,

 

Kurt P. Kuhlmann, Clerk/Treasurer